12 Month Confidential Secretary for Benefits and Student Residency/Enrollment (District Office)
Full Time
Mountain Lakes, NJ
Posted
Job description
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Provide administrative support in the area of benefits for district employees, including information on each of the options available: multiple plans for medical benefits and COBRA and waivers/opt outs. Responsible for notifying staff of enrollment requirements as well as waiving benefits coverage.
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Process payment for monthly medical benefit invoices.
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Update health benefit entries in district personnel/payroll system.
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Access reports/update information on EPIC including: monthly reports, transmittal of deletions, year end resorts and inquiries.
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Administer wellness program for district staff.
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Prepare calculations for annual health benefit contributions for budgeting purposes.
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Research and respond to all staff questions regarding benefits, including working with the insurance broker and insurance vendors to resolve issues and provide explanations for anomalies.
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Provide ongoing support for the human resources and payroll team.
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Conduct annual open enrollment for all eligible district staff.
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Consult with employees about eligibility and other pertinent issues, including coverage for a leave of absence.
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Ensure that the district’s benefits policy is compliant with the federal, state and local laws and regulations.
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Provide administrative support to the business office on insurance matters.
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Oversee transfer in/out process for all district students
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Communicate with parents and guardians to schedule and conduct registration appointments and verify residency documents
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Enter/update data accurately into the student information system.
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Assist with the management of the District’s registration process and determining the residency status of students.
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Provide general support to help ensure and/or promote stability within the district as it relates to student registration and residency.
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Oversee the district’s facility use process.
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Respond to requests for use of district facilities, processes required paperwork and forms to facilitate rental including insurance documentation, agreement and payment for usage.
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Process all outside vendor facility requests district-wide via centralized platform.
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Invoice and collect all charges related to facility usage.
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Coordinate rentals of classrooms/fields with stakeholders.
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Process requests received from Recreation Department of Mountain Lakes Borough
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Schedule facility rentals.
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High School Diploma or GED required.
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Associate’s or Bachelor’s degree in related field preferred.
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1 to 3 Years of prior experience in a school work environment, human resources or a similar role.
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Basic knowledge of Windows, Microsoft Applications, Google Applications.
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Genesis and Frontline Applications, preferred.
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Strong communication skills, both written and verbal.
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Ability to follow oral and/or written instructions.
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Ability to report work orally and/or in writing.
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Ability to work independently and as part of a team.
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Strong work ethic and dedication to assigned tasks.
JobID: 438
Position Type:
Secretarial/Clerical/Confidential Secretary
Secretarial/Clerical/Confidential Secretary
Date Posted:
5/2/2023
5/2/2023
Location:
District
District
Closing Date:
05/16/2023
05/16/2023
The Mountain Lakes Board of Education
12 Month Confidential Secretary for Benefits and Student Residency/Enrollment (District Office)
12 Month Confidential Secretary for Benefits and Student Residency/Enrollment (District Office)
Summary:
The Confidential Secretary for Student Registration/Enrollment and Benefits is a member of the Central Office Team, which is integral to the operations of the school district.
Duties and Responsibilities:
Under the general supervision of the School Business Administrator, the Confidential Secretary for Benefits and Student Residency/Enrollment provides administrative support and assistance to our district's employees and facilitates the registration/enrollment of students. The Confidential Secretary for Benefits and Student Residency/Enrollment will provide organizational, clerical and secretarial assistance to their designated supervisor(s). The assistant shall apply and share required levels of knowledge and skill, exercise independent judgment, and initiate independent action in his/her fulfillment of his/her assigned duties and contribute to the overall effective and efficient operation of the district.
Benefits:
Residency/Enrollment:
Facilities:
Performs other related duties as assigned.
Work Environment:
Within a typical education setting, must be able to work within various degrees of noise, temperature and air quality consistent with industry standards. Job responsibilities may require both inside and outside assignments. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignments without direct supervision. Overtime work may be required. Must be able to work under stressful conditions, in a fast-paced, deadline oriented environment, while maintaining a positive, customer service approach to problem solving.
Physical Requirements:
Sitting, standing, lifting, and carrying (up to 25 pounds with assistance), reaching, climbing, squatting, stooping, crawling, kneeling, and moving light furniture may be required.
Equipment/Material handled:
Must know how to properly operate or be willing to learn to operate equipment required for successful performance of position.
Education and Experience:
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