ABOUT NJOHSP

The New Jersey Office of Homeland Security and Preparedness (NJOHSP) leads and coordinates New Jersey’s counterterrorism, cybersecurity, and preparedness efforts while building resiliency throughout the State. We fulfill this mission by committing ourselves to a professional ethos that is the sum of five core values:

SERVICE. We put our State and its citizens first, and we put Mission before self. We take pride in being timely, agile, and relevant.

TEAMWORK. We stand with and behind each other. We recognize that partnerships, both internal and external, are critical to achieving success. We cannot fulfill our Mission alone.

EXCELLENCE. We take great pride in the quality of our work. We do every task, every project, every initiative, to the best of our ability.

DIVERSITY. We strive to build a workforce that is as diverse as New Jersey’s citizenry. We pride ourselves on encouraging diversity of thought, perspective, and problem solving.

INTEGRITY. We are committed to holding ourselves accountable to the highest moral and ethical standards in our personal and professional conduct. We can be relied upon to act with honor and truthfulness.

JOINING NJOHSP

If you are looking for an exciting and rewarding career in public service, then come join our team of dedicated professionals. We strive to cultivate a workplace environment that rewards innovation and creativity, and which encourages employees to be forward-thinking, collaborative, and above all, united in our common mission to keep New Jersey safe and secure.

OPPORTUNITY

We are seeking top talent for an opportunity within our office. This position is in the unclassified service and applicants must meet the minimum job requirements specified below.

POSTING # 22-25-S

TITLE Part-Time/Hourly/Temporary Employee Service

Administrative Analyst

ISSUE DATE December 20, 2022

CLOSING DATE January 6, 2023

SALARY $40.00/hour

LOCATION Hamilton, New Jersey

JOB DESCRIPTION

The New Jersey Office of Homeland Security and Preparedness (NJOHSP) is seeking to fill two (2) Temporary Employee Service part-time/hourly positions within the Grants Management Bureau, located in Hamilton, NJ.

The Grants Management Bureau is charged with efficient and effective management and administration of federal, and state homeland security grant funding to enhance New Jersey’s capability to prevent, protect against, respond to, recover from, and mitigate acts of terrorism and other catastrophic incidents.

This TES/944/hourly position will support the administration of the Reproductive Health Security Grant Program by coordinating activities relative to the five phases: Planning, Application, Award, Management/Administration and Closeout. Duties include, but are not limited to:

• Assist with grant research and planning activities
• Prepare and administer grant application and grant recipient workshops
• Prepare and administer scoring criteria for the grant program
• Participate in preparing grant awards, grant agreements, MOUs etc.
• Coordinate various grant administration activities to include preparing or maintaining financial reports, administers/reconcile accounts through financial systems/excel workbooks, process reimbursement requests, conduct compliance monitoring
• Other grant administration related activities as needed

The selected candidate must be available to work during weekdays Monday to Friday between the hours of 8 a.m. to 5 p.m. If need arises, may be assigned to work on weekends.

The selected candidate may be required to drive to field locations for compliance monitoring activities.

TES/944 employees are limited to working 944 hours in a fiscal year (July 1- June 30)

TES/944 employees are not eligible for telework.

REQUIREMENTS

EDUCATION

Graduation from an accredited college or university with a Bachelor's degree.

EXPERIENCE

Four (4) years of experience involving the review, analysis, and evaluation of budget, organization, administrative practices, operational methods, management operations, or data processing applications, or any combination thereof, which shall have included responsibility for the recommendation, planning, and/or implementation of improvements in a business or government agency.

NOTE: Applicants who do not possess the required education may substitute additional experience as indicated on a year-for-year basis with thirty (30) semester hour credits being equal to one (1) year of experience.

NOTE: A Master's degree in Public Administration, Business Administration, Economics, Finance, or Accounting may be substituted for one (1) year of indicated experience.

LICENSE: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Interested applicants should submit a cover letter and resume. All submissions must be received no later than 4 p.m. on the closing date. Failure to submit all required documentation may result in your disqualification from consideration.

Resume Note: Eligibility determinations will be based upon information presented in resume only. Applicants who possess foreign degrees (degrees earned outside of the U.S.) are required to provide an evaluation indicating the U.S. equivalency.

Applicants should be aware that all NJOHSP employees must be a U. S. Citizen due to the fact that they need to be eligible to obtain a Secret or Top-Secret Clearance from the federal government. U. S. citizenship is a requirement for obtaining such clearance. Additionally, a criminal and personal background investigation is conducted on all NJOHSP personnel.

NJ RESIDENCY REQUIREMENT

In accordance with the New Jersey First Act P.L. 2011 c70, effective September 1, 2011, new public employees are required to obtain New Jersey residency within one (1) year of employment.

NJ ETHICS REQUIREMENT

Applicants accepting employment with NJOHSP are required to adhere to the Conflicts of Interest Law N.J.S.A. 52:13D-12 et seq., the Uniform Ethics Code N.J.A.C. 19:61-1.1. et seq., and LPS Supplementary Ethics Code which may limit or preclude outside activities and/or outside employment. Employees in certain positions are required to annually file financial disclosure statements.

NJOHSP is an Equal Opportunity Employer and is committed to inclusive hiring and dedicated to diversity in our staff. We strongly encourage people from all groups and communities to apply.

NJOHSP provides reasonable accommodations to applicants with disabilities where appropriate. If you need a reasonable accommodation for any part of the application hiring process, please notify the agency. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.