Job description

ACCOUNTS PAYABLE SPECIALIST

• Managing accounts paying for all entities and vendors.
• Review, validate and enter bills into accounting software.
• Code invoices based on expense type, location, and communicate with operations managers to determine proper GL coding.
• Review and allocate invoices to ensure proper cost centers are charged for each line items on the invoice.
• Establishing and maintaining relations with new existing vendors.
• Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures to do so.
• Respond timely to customer disputes and payment discrepancies.
• Ensure there is proper documentation for all company debit card purchases made and post into the proper GL accounts.
• Ensure all invoices are entered in a timely manner and posted in the proper month.
• Reconcile vendor statements at the end of each month to ensure invoices are not missed.
• Research & resolve discrepancies.
• Manage A/P aging report and reconcile to general ledger.
• Expense reports processing and reimbursements, following departmental procedure to do so.
• Ensure all vendors that will require a 1099 at year end are set up properly and the W9 is on file – all new vendors requiring a 1099 shall have this done before first payment is made.
• Printing and mailing 1099’s on time.
• Other duties as assigned.

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Benton Harbor, MI: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounts Payable: 2 years (Preferred)

Work Location: In person

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