Location: Santa Cruz
Job ID: 51346

JOB POSTING

This is a CAMPUS ONLY recruitment. Only current employees, or former employees with current Preferential Rehire rights will be considered for this position. Former employees with Preferential Rehire rights should apply through the external candidate gateway and identify themselves as such in their application to be considered for this position.

Current UCSC employees must apply to the job posting in the Internal Candidate Gateway. You can access the internal job posting at the link below.
https://ucpath.universityofcalifornia.edu/peoplesoft-native/EMPLOYEE/HRMS/c/HRS_HRAM_EMP.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Employee&SiteId=12&JobOpeningId=XXXXX&PostingSeq=1

If you are a current UCSC employee and apply through the External Candidate Gateway, you will not be considered for this position.

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 04-13-2023


ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Academic Personnel Office is a unit with the Division of Academic Affairs. As a division, we are committed to the ongoing work of building an inclusive and supportive community, where we collaborate to achieve shared goals. We seek to attract and develop a diverse workforce who contribute to these goals, support our increasingly diverse faculty, staff, students, and community members, and contribute to equity across our institution.

The Academic Personnel Office provides guidance and support that contributes directly to informed decision-making affecting academic personnel matters at UC Santa Cruz.

The mission of the Academic Personnel Office is to facilitate the recruitment, appointment, advancement, and retention of the most qualified and diverse faculty and academic appointees possible. The Academic Personnel Office provides leadership and oversight of academic policy and procedures in a manner that supports the overall academic goals and objectives of the Administration and the Academic Senate consistent with the campus Principles of Community.

JOB SUMMARY

Uses skills and experience as a seasoned, experienced professional with a comprehensive understanding of federal and state leave regulations and University policies and procedures to advise employees and management on leave options and family-friendly programs. Facilitates the interactive process in response to employee requests for disability accommodations. Demonstrates good judgment in selecting methods and techniques for obtaining solutions and developing recommendations relative to academic employee leave programs where analysis of situations and data requires a review of a variety of factors.

APPOINTMENT INFORMATION

Budgeted Salary: $73,850 - $100,000/Annually. Salary commensurate with skills, qualifications and experience.

Under California law, the University of California, Santa Cruz is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary above the posted range. The salary shown above is the budgeted range the University reasonably expects to pay.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: May be negotiable (hybrid, remote, or on campus)

Union Representation: Non-Represented

Job Code Classification: LEAVE OF ABSENCE SPEC 3 (008676)

Travel: Never or Rarely

JOB DUTIES

70% - Leave Case Management

• Apply comprehensive understanding of organizational policies, procedures, and practices to resolve issues and address questions related to leaves of absence.
• Understand and effectively communicate the University's academic employee leave programs, including medical, childbearing and parental leaves; modified duties; workers' compensation; Catastrophic Leave; and the impact of leaves on personnel review eligibility (e.g., merit and promotion).
• While maintaining confidentiality, use discretion, tact, diplomacy, and sound judgment, to counsel academic employees on leaves of absences. Determine the appropriate eligibility under Family Medical Leave Act (FMLA), California Family Rights Act (CFRA), Pregnancy Disability Leave (PDL), personnel policy and collective bargaining agreements.
• Manage academic leaves of absence from the date of initiation through the return to work date and provide status updates to involved parties. Maintain leave documentation; prepare and send applicable letters to employees detailing the status of their leave application and leave implications (eligibility, pay, entitlements, return to work, etc.); process leave/pay calculations; update on-line systems (UCPath, Div Data, CruzPay); and function as a timekeeper while the employee is on leave.
• Identify potential Americans with Disabilities Act (ADA) accommodation considerations and / or engage in the interactive process. Consult with the campus Disability Management Coordinator as necessary.

15% - Leave Policy Administration

• Keep abreast of new and changing bargaining contracts (Unit 18-Lecturers, Postdoctoral Scholars, Academic Researchers, and Academic Student Employees, etc.) and personnel policies related to academic employees.
• Provide advice and recommend strategies to manager and unit head by analyzing and interpreting system-wide and organization policies, collective bargaining agreements, academic personnel procedures and practices for addressing situations involving academic appointees Identify and utilize precedent-setting situations to recommend new organizational procedures and practices.
• Influence and shape employee leave programs

15% - Unit Support

• Work in a collaborative manner with others across the organization to prioritize and complete multiple assignments on time and with a high level of accuracy.
• Provide subject matter expertise, training and direction to divisional academic HR staff and Academic Personnel Office colleagues.
• Participate in various system-wide, campus, divisional, and unit meetings or trainings; make or arrange for presentations; produce summaries of policy/procedural decisions or clarifications; and follow-up on action items.
• Other duties as assigned in support of the unit.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience and / or training.
• Thorough knowledge of FMLA, CFRA, PFL, PDL, Workers Comp, Military Leave, ERISA, HIPAA and applicable state and federal laws.
• Working knowledge of rules and regulations affecting employee benefit programs.
• Ability to determine appropriate leave options available to policy-covered and union-represented employees in routine situations and unique circumstances.
• Analytical skills to conduct analysis and develop recommendations.
• Critical thinking skills.
• Problem solving skills.
• Demonstrated strong writing, speaking, and group presentation skills in order to present information in a clear and concise manner to multiple levels in the organization.
• Organizational and time management skills sufficient to independently set priorities, coordinate and complete a number of competing assignments within established deadlines.
• Ability to work cooperatively and effectively with students, faculty, staff and co-workers of diverse social, cultural, economic and educational backgrounds.
• Ability to work independently.
• Ability to work effectively as a member of a team.
• Ability to exercise good judgement and discretion in handling confidential information.
• Experience using standard computing tools, including Microsoft and Google suites.
• Math skills sufficient to calculate compensation accurately.
• Ability to provide a high level of service and adapt to shifting priorities.
• Strong organizational and time management skills.

PREFERRED QUALIFICATIONS

• Knowledge of a human resources management system (HRMS) and /or other related business software programs and systems.
• Strong in-depth knowledge of UC academic personnel policies and procedures; demonstrated understanding of how leaves and accommodations interact with other functional areas such as curriculum planning and academic career progression.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• Since work location may be negotiable (hybrid, remote, or on campus) one of the following will be required:
  • Must be able to work remotely from a home office and be able to fulfill requirements of the UCSC telecommuting agreement.
  • Will be required to work primarily on campus, with periods of remote work possible based on operational needs, and be able to fulfill requirements of the UCSC telecommuting agreement.
  • Will be required to work a hybrid work schedule, days of the week and number of days to be determined, and be able to fulfill requirements of the UCSC telecommuting agreement.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to travel to multiple work locations on and off campus.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.


APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=51346&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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