ACCOUNTANT

Administration/Finance

Full-Time / Exempt

Galveston, Texas

JOB SUMMARY

The Accountant, reporting to the Finance Manager, is primarily responsible for the accounting functions in the finance and accounting department. This position communicates with and supports the accounting staff; the direct service program department staff; maintains financial records and assists with reporting allocations for grants management; supports and assists with accounts receivable and payable functions and communicates with vendors; prepares bank and credit card reconciliations; ensures that the business accounting operations are running effectively and efficiently.

ESSENTIAL JOB FUNCTIONS

The Accountant will manage and have oversight of the following functions:

Grant-Related Responsibilities:

• Information to grantors as needed and requested.
• Ensure grant related expenditures are eligible and handled according to the organization and program allocation plan.
• Monthly and quarterly financial reporting to grantors.
• Regularly compare approved budget to grant budget for programs.

Accounts Receivable & Payable:

• Ensure accounts payable and receivable invoices are processed timely.
• Review data in QuickBooks online system and may assist with entering data.
• Ensure proper distribution of charges to program departments and grants.
• May assist with preparing checks from QuickBooks online system.
• Maintain accurate and complete accounts payable and receivables files for audit purposes.

Payroll:

• Assist in certifying accuracy and completeness of all employee timesheets in BambooHR HRIS system with Human Resources management.
• Compile data needed for audit purposes, to include all backup documentation and copies of checks.
• May assist with processing or validating payroll for the agency on a semi-monthly basis.
• Reconcile data to ensure accuracy.

Banking and other Financial Responsibilities:

• Ensure receivables are reconciled with supporting documentation and deposited timely to the bank.

• Keep all bank account signature cards up-to-date.
• Perform special projects as requested by the Finance Manager, which could include but not limited to reconciling invoices, bank reconciliation, resale sales reconciliation.
• Assist with organizational and program budget review and revisions.
• Other duties as assigned.

WORK SCHEDULE

Forty (40) hours per week; Monday to Friday.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to operate various office machines and/or equipment; and reach with hands and arms. The employee frequently is required to speak and hear clearly. The employee is frequently required to stoop, kneel, crouch, crawl, and lift approximately 20 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job which is primarily an office environment.

SUPERVISOR AND MANAGEMENT RESPONSIBILITY

This position reports to the Finance Manager. There are no direct reports to this position.

EDUCATION & EXPERIENCE

Required:

• Bachelor’s Degree in Accounting or Finance is required.
• Minimum three (3) years of experience in finance or accounting functions.
• Full and demonstrated knowledge and experience in creating financial statements and reporting; knowledge of GAAP.
• Quickbooks Online experience is preferred.
• Non-profit or government work experience is a plus.
• Computer proficiency and technical aptitude with the ability to use Microsoft products (Outlook, Word, Excel, PowerPoint), including experience with Accounting software and HRIS.
• Strong communication skills - verbal and written; attentive listener.
• Highly organized and efficient worker; skilled at multi-tasking.
• Ability to manage priorities, multiple projects, workflow and meet deadlines.
• Professional integrity, sense of responsibility and accountability.
• Able to work in and adapt to a multi-cultural, community-based organization.
• Understand and embody RCC’s mission and culture and the ability to maintain appropriate rapport and boundaries with staff and volunteers in all circumstances.
• Must pass criminal background check.

BENEFITS

Attractive salary and benefits including Vacation paid time off and Sick paid time off, other time off benefits, paid holidays, retirement savings plan, medical, dental, vision and life insurance.