University Business Administrators - WFSU

This position is a member of the WFSU Finance and Administration department. Responsibilities include accounts payable, accounts receivable, data maintenance, P-card maintenance, Travel Rep, FACET Rep, and records management for WFSU.

• Enters accounts payable information into WFSU's internal accounting system, QuickBooks. Maintains and manages WFSU's Accounts Payable log. Processes receipted invoices in OMNI. Helps monitor and ensure the propriety of payments, ensuring compliance with the Florida State University Prompt Payment Policy and other applicable laws, policies, and procedures of the State of Florida and Florida State University. Helps ensure related documentation requirements are fulfilled. Serves as a point of contact with Central Accounts Payable for matters involving the prompt handling of invoice payments.
• Identifies accounting/deposit attributes for revenue received for daily deposit. Inputs daily deposit transactions into the WFSU internal accounting system (QuickBooks) and updates the receivable systems for Auxiliary and Underwriting. Verifies Foundation and Auxiliary Deposits. Serves as a processor for credit card payments for underwriting (Sage) and auxiliary (FD100Ti terminal). Prints WFSU Underwriting monthly invoices. Prepares monthly Underwriting Past Due Report.
• Serves as a P-card Proxy, ensuring guidelines for cards are adhered to for University related purposes and that purchases followed appropriate FSU policies and guidelines. Responsible for monthly P-card reconciliations. Maintains filing for paid and unpaid P-card charges for cardholder.
• Serves as WFSU's travel representative, ensuring travel requests follow the FSU's policies and guidelines prior to approval. Serves as WFSU's FACET representative, responsible for distribution and ensures FACET reports are completed. Responsible for supervisor role certifications for WFSU employees. Assist with various reporting requirements and special financial reporting.
• Responsible for records management and retention. Ensures all financial and human resource records are retained in accordance with University and granting agency guidelines. Ensures files are maintained for audit review. Maintains reconciliation documentation; scans and saves pdfs to appropriate electronic folder. Coordinates the financial and human resource records retention with the FSU Records Management Liaison Officer and Total Recall.

Bachelor's degree or a high school diploma or equivalent and experience equal to four years. (Note: post high-school education and/or experience may substitute at a comparable rate.)

• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to perform accurately in a detail-oriented environment.
• Ability to prioritize, organize and perform multiple work assignments simultaneously.
• Ability to compile, review, and reconcile data for accuracy, completeness, and compliance.
• Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.
• Knowledge of applicable computer applications and basic computer functions.
• Knowledge of the concepts, principles, and practices of data collection.
• Knowledge of the principles and practices of fiscal control systems.
• Knowledge of accounting systems and practices.

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check.

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.