Job description

Performs advanced accounting and financial record keeping work requiring knowledge of the practices and methods of book keeping and familiarity with the operations and procedures of financial systems. Employees assigned to this classification are primarily responsible for reviewing financial transaction documents for accuracy, completeness and conformance with established policy and procedures. This position often represents the initial contact between the City and the customer; therefore professionalism must be exhibited at all times. Work independently under general supervision of the Assistant Finance Director.

ESSENTIAL JOB FUNCTIONS

Prepares miscellaneous accounts receivable and payment collection.

Reconciles petty cash receipts and maintains balanced petty cash fund.

Receives and verifies checks received city wide.

Verifies that transactions comply with financial policies and procedures.

Processes backup reports after data entry.

Maintains listing of accounts receivable.

Prepares Sales Tax to pay to state and reconcile ledger.

Maintains the general ledger.

Verifies, calculates, and liquidates purchase orders and data entry of invoices for payment to vendors weekly. Researches amounts outstanding on vendor statements and takes appropriate action.

Verifies and processes invoices and accounts payable checks, EFT and wires

Prints monthly open purchase order report. Researches open purchase orders over sixty days for closure. Gathers accounts payable documents for annual storage.

Balances invoices and expenditures listing for checks to be prepared.

Process year-end audit schedules.

Setup and maintains vendor accounts.

Verifies and mails vouchers.

Greets and assists customers in a pleasant and professional manner with various inquiries regarding City services in addition to providing information for general inquiries. Performs customer service functions, working independently and using initiative and judgment in dealing with workflow and uncertain situations.

Receives and processes customers payments

Maintains records, posts data and makes arithmetic calculations with speed and accuracy.

Interprets and applies City policies and procedures in daily operations.

Prepares and completes work orders for various City services.

Performs a variety of administrative duties as directed.

May be required to return to work to assist with emergency management preparation, response and/or recovery activities.

Education and Experience:

High school diploma, G.E.D. or equivalent; and,

Three to five years of progressively responsible related experience; or,

Any combination of education, training and experience which provides the necessary knowledge, skills and abilities to perform the classification duties and responsibilities.

Job Type: Full-time

Pay: $36,117.90 - $37,923.80 per year

Benefits:

• 401(k)
• 457(b)
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Work Location: In person

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