Accounts Payable Clerk
Full Time
Newark, NJ 07102
Posted 1 day ago
Job description
Title:
Administrative Assistant/Accounts Payable Support
Department:
NJTPA
Reports To:
Senior Director, Finance and Administration, NJTPA
Position Type:
Staff
Position Summary:
Prerequisite Qualifications:
FLSA:
Non-Exempt
Part-Time
Administrative Assistant/Accounts Payable Support
Department:
NJTPA
Reports To:
Senior Director, Finance and Administration, NJTPA
Position Type:
Staff
Position Summary:
- Provide administrative support to central staff and perform a variety of administrative duties for the office as needed, including providing coverage to the office’s reception desk and other duties as required.
- Enters purchase requisitions into the E-Merchant for procurement of goods and services and process invoices for payment. Coordinates with staff, NJIT’s Purchasing and Accounts Payable/ Receivable offices, and vendors to track purchases, receipt of materials, invoices, and payments.
- Assist finance account managers with the receiving/logging-in contractual/sub recipient invoices. Assist with review of required supporting documentation, and invoice payment processing. Assist with entering purchase requisitions for contractual projects.
- Assist with maintaining and organizing agency electronic and hard copy files.
- Assist with maintenance finance and administration departmental records, including scanning, filing, organizing, archiving, etc.
Prerequisite Qualifications:
- Associate degree in related business field or five years’ experience in accounts payable/accounting/administrative support.
- Candidate must have strong communication, time-management and organizational skills, and good leadership qualities.
- Proven ability to manage multiple competing priorities simultaneously, be a self-starter, and have problem solving and decision making abilities.
- At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position
FLSA:
Non-Exempt
Part-Time
- As an EEO employer NJIT is committed to building a diverse and inclusive teaching, research, and working environment and strongly encourages applications from individuals with disabilities, minorities, veterans, and women.
- Diversity is a core value of NJIT and we are committed to make diversity, equity and inclusion, part of everything we do. We celebrate the diversity of our university community and
recognize the cultural and personal differences. We strive to cultivate an inclusive campus culture that promotes excellence among
our faculty, staff and students. Building a robust and diverse community is critical to NJIT’s continuing status as a premier institution
of higher education and a leading polytechnic university.
- Employment at NJIT is subject to the provisions of New Jersey First Act which mandates new employees, who are not NJ residents, to establish primary residence in New Jersey within one year of their appointment to certain positions. The law does not apply to any individual employed at NJIT on a temporary or per semester basis as a visiting or adjunct professor, teacher, lecturer, researcher or administrator. For more information on the act
- If special accommodations are needed in applying for a position, please visit the Department of Human Resources located in Fenster Hall, Room 500, University Heights, Newark, NJ 07102 or call (973) 596-3140. If you have questions, please email the Human Resources Department at hr@njit.edu.
- Information regarding NJIT campus security, personal safety, and fire safety including topics such as, disciplinary procedures, crime prevention, NJIT Police law enforcement authority, crime reporting policies, and crime statistics for the most recent three year period is available on the NJIT Department of Public Safety website. If you would like to obtain a copy of NJIT's Annual Security Report containing this information, you may contact the NJIT Department of Public Safety, 154 Summit Street, Newark NJ or by phone at 973-596-3120.
NJIT is an E-Verify employer and uses E-Verify to confirm work authorization of each new hire.
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