Minimum Qualifications:

Bachelor's Degree in accounting, finance, business/public administration or a related field required; supplemented by five years of accounting and/or finance, banking, analysis, procurement experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required: None. Accounts Payable Certification (CAPA, CAPP) preferred.

Specific Knowledge, Skills, or Abilities: Industry knowledge of Accounts Payable practices and procedures in modern business environments; office equipment, including personal computers and related software; cash handling and banking procedures; laws and procedures related to escheatments , IRS rules and procedures for annual vendor payment reporting, Governmental Accounting Procedures (GAP); Generally Accepted Accounting Principles (GAAP).

Purpose of Classification:

The purpose of this classification is to direct the operations of the Accounts Payable division with the Department of Finance. The division includes several business functions including administration of the travel/training program, countywide financial ERP training, processing all Countywide vendor payments (employee deductions, procurement, credit card, recurring obligations, travel and manual voucher requests) including receipt of invoices, final system approval, check disbursement and the associated local, state and federal reporting issuance (unclaimed property and 1099-MISC issuances). All of these items are the catalyst that ensures that the County meets all spending requirements. The division operates in a Shared Services environment and is currently undergoing several system implementations including an invoice tracking system, electronic payments, travel and expense management system and business process improvement for scanning documents.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Manages the development and operation of the county-wide vendor payment process on a daily basis, including oversight of daily/weekly/monthly results of effectiveness of the county wide vendor payment process.

Maintains a current, comprehensive knowledge and awareness of applicable laws, regulations, principles and practices relating to government accounting, financial reporting, accounts payable, employee reimbursements and tax treatment, vendor thresholds, credit card compliance, and/or grant accounting and administration.

Prepares and maintains financial reports, documents and statistics for decision makers. Provide lead direction for accounts payable functions and provide A/P information and other financial analysis for management.

Directly responsible for County wide vendor payment policy and procedures, including recommendations for changes to vendor payment related business processes change over time. Research the status of vendor inquiries and complaints, assist in resolving disbursement discrepancies; respond to questions and complaints, research problems and initiate problem resolution.

Responds to external and internal auditors regarding requests for information. Coordinate with Risk Management both payment to Vendors as well as funding and Journal Vouchers. Create reports in Business Objects as needed for establishment of team's work, business process analysis, daily duties, open records requests, etc.

Provides oversight and management of county travel processes and procedures to ensure compliance with BOC adopted policy and departmental budgetary authority. Research governmental and other corporate travel policies across United States to identify trends and common practices and reviews Fulton County policy to align with current industry standards. Consults with county stakeholders, including Finance leadership, departmental financial systems managers, and Accounts Payable teams to identify issues with current travel policy, procedures and financial processes. Serves as Project Sponsor for implementation of Countywide Travel Training system. Serves as System Administrator of Concur Travel Training system.

Manages, directs and evaluates assigned staff, including making hiring/promotion/disciplinary recommendations to the Controller, Deputy Director and Finance Director. Establishing work schedules, training, staff development, reviewing timely results of Accounts Payable operations with supervisors and staff.

Makes appraisal reviews in accordance with the Fulton County Performance Appraisal Plan policy by being as objective as possible, while utilizing objective measures wherever possible. Also ensure due dates as indicated in this policy are met for the review processes throughout the year.

Resolves complaints, recommends salary adjustments, and initiate disciplinary actions as needed subsequent to management notification and approval. Review and approve each period's timesheets on the first day of the subsequent time period. Maintain current detailed job descriptions by position and procedure manuals for area of responsibility.

Provides oversight and management of systems implementation related to divisional improvements including Remedy Force, Bank of America WORKS, SAP Concur Travel Management, Socrata, Electronic Invoicing, CGI-AMS Advantage, and Electronic Content Management.

Serves as a Functional Consultant to various software vendor and departments including Information Technology and Purchasing and oversee team development of scripts, testing and additional deliverables for implementation. Oversee assurance and negative assurance testing for all Accounts Payable business processes and coordinate meetings with Division Managers of affected business processes within the Department and County.

Oversees all applicable federal, state, and specifically IRS regulations for reporting annual vendor payments, as well as oversight of unclaimed funds processes related to County vendor payments. Coordinates Special Projects and Assignments for department. Coordinates special projects for the department, financial evaluation or analysis of moderate construction/maintenance projects. Identifies and recommends proper allocation of financial resources committed to the project. Participate in weekly status upgrade conferences, document progress in the areas of Accounts Payable, 1099, Ordering and Receiving, Invoicing and Payments, Travel, and Purchasing Administration modules.

Ensures County wide financial accounting system is functioning as intended specific to the Accounts Payable process, and oversee testing for A/P processes when financial system upgrades or changes are necessary. Responsible for coordination with other County departments on training to new and existing users on A/P related processes on the Countywide financial system and other systems managed by division.

Develops Standard Operating Procedures for all areas in Accounts Payable including financial system, compliance with County policies, IRS communications, mileage, vendor disbursements, 1099 issuance, W9 compliance, TIN verification, etc. Lead trainer for county implementation of financial system and provide oversight while team conducts official county-wide training for all financial systems users. Create training materials for presentations

Additional Functions:

Performs other related duties as required.

Performance Aptitudes:

Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.

Human Interaction: Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.

Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.

Other Requirements:

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

Purpose of Classification:

The purpose of this classification is to direct the operations of the Accounts Payable division with the Department of Finance. The division includes several business functions including administration of the travel/training program, countywide financial ERP training, processing all Countywide vendor payments (employee deductions, procurement, credit card, recurring obligations, travel and manual voucher requests) including receipt of invoices, final system approval, check disbursement and the associated local, state and federal reporting issuance (unclaimed property and 1099-MISC issuances). All of these items are the catalyst that ensures that the County meets all spending requirements. The division operates in a Shared Services environment and is currently undergoing several system implementations including an invoice tracking system, electronic payments, travel and expense management system and business process improvement for scanning documents.