ACCOUNTS PAYABLE MANAGER - Conifer Realty's Corporate Offices
Job description
ACCOUNTS PAYABLE MANAGER – Conifer’s Corporate Resource Center, Rochester NY
NEWLY CREATED / IMMEDIATE Opportunity!
HYBRID OPENING: 60% in office, 40% remote, when fully trained
ABOUT CONIFER:
Conifer Realty, LLC is a dynamic, vertically integrated organization that creates and manages high-quality affordable and work-force housing. Conifer is devoted to growth, to innovation and being a best -in -class developer. We are a pacesetter in affordable housing, transforming communities to make lives better. We are quickly becoming the home for top talent, based on fulfilling work, the opportunity for personal and professional growth, and our unique “Conifer Family” culture.
Conifer maintains offices in Rochester, New York City, and Long Island, New York; Mount Laurel, New Jersey; and Columbia, Maryland, while expanding into new markets across the Midwest, Southeast to fulfill the dire need for high-quality, affordable housing. The company has developed over 21,000 affordable housing apartments across more than 300 residential communities. At the heart of Conifer is an experienced team of more than 500+ highly skilled and passionate professionals. The team’s demonstrated entrepreneurial spirit has secured our leadership role in the affordable housing industry.
POSITION OVERVIEW:
Conifer Realty’s Accounts Payable Manager, based in Rochester NY, is to provide leadership and manage all activities in the accounts payable function across the entire organization. The Accounts Payable Manager’s responsibilities include maintaining accurate records regarding payments to vendors while abiding by company standard, supporting internal and external relationships, and improving processes. A key part of this role is training and mentoring other members of the AP team, as well as promoting improvements to processes and systems.
RESPONSIBILITIES will include:
- Implementing a standard payment process across the organization for all AP transactions and ensure that the standards are adhered to by all parties.
- Leverage technology (Avid Xchange or other) to minimize transactional costs.
- Ability to comprehend transactional data, i.e., the cost of each transaction, the volume of transactions and the cost associated and change as necessary to align with organizational goals and objectives.
- Ensure quality payment processing to vendor delivering both accuracy and timeliness.
- Understand the transactional data and volume and monitor the resources required to keep high quality standard. Continue to assess department capacity needs with Company growth which will result in increased volume of transactions.
- Lead and manage a diverse team of accounts payable specialists both on location and remote.
- Function as the subject matter expert with the ability to problem solve with coworkers regarding the AP process and technology.
- Work as departments ambassador to both internal and external parties utilizing both strong written and verbal communication to effect successful process and routine.
- Research and respond to inquiries for information from internal departments and external parties.
- Implement and assess internal controls, policies, and procedures for the department as they impact the organization.
- Maintain files and accurate documentation that is in accordance with company policy and acceptable accounting practices.
- Help to manage reconciliation of vendor accounts and balances outstanding, resolving payment issues as they arise.
- Maintain professional partnership with the organizations banking relationships.
- Monitor invoices, correspondence, and verbal communication with vendors, property management, development, and corporate users to ensure payment timeliness.
- Monitor and maintain unclaimed funds.
- Establish the timely creation of all vendors working with the organization. Maintain accurate and up-to-date information for all vendors including W-9’s.
- Oversee credit applications to include preparing, sending to perspective vendors and following up when the account is open.
- Oversee and monitor all IRS procedures and requirements including processing, preparation, and distribution of 1099’s and W-9’s
- Processing of mortgage payments with a variety of vendors and transaction types.
- Manage the AP workflow program for the organization including training documents.
- Ability to support AP requirements for all departments across the organization.
- Manage and assist with utility issues and requests.
- Ability to operate with strict confidentiality due to the nature of transactions.
- Continue to be subject matter expert in AP by participating in educational and training opportunities as required.
- Provide timely updates to Manager regarding project status, workload and any issues or problems that arise.
- Physical attendance at assigned work location during scheduled hours is essential
- Support organization (business) with ad hoc requests and special projects. Additional job-related duties as assigned.
SUCCESSFUL CANDIDATES’ EXPERIENCE will include:
- Minimum 5+ years relevant accounting work experience, preferably in Accounts Payable.
- Minimum of 5+ years of prior management experience with coaching, training skills needed.
- Excellent Microsoft Office skills including Word, Excel, and Outlook.
- Strong Yardi Voyager experience preferred or other housing industry software programs (RealPage, MRI, etc.).
- Experience with a payable platform; Avid Xchange preferred.
- Demonstrated customer service experience to assist multiple levels of employees throughout the company as needed.
- Excellent data input skills with strong proofreading experience.
- High math aptitude with prior budgeting experience preferred.
- General office clerical skills including data entry and filing.
EDUCATION/TRAINING:
- Degree: Bachelor’s degree in accounting, finance, management, or related field.
CANDIDATES’ INTERPERSONAL SKILLS will include:
- Results oriented professional with excellent organizational and time management skills to meet required goals.
- Strategic, creative thinking with analytical abilities.
- Ability to train employees on technical system requirements for AP inputting into Yardi.
- Strong oral and written communication skills
- Ability to coach, mentor, train department staff.
- Able to work independently as well as support a team.
- Resourceful; effective problem-solving skills.
- Proactive, eager to learn, take on new responsibilities, values autonomy.
- Business professional with excellent business judgment at all times.
- Fast paced self-starter with tenacity to see things through.
- Strict attention to detail and ability to multi-task.
CONIFER OFFERS GREAT BENEFITS:
- Full-time / 37.5 Hours Weekly
- Hours 8:30 - 5:00 Mondays - Fridays
- Competitive Pay with annual bonus potential
- 15 Days Paid Time Off first year
- 13 Paid Holidays (2 are floaters)
- 401K with company match
- Ongoing training and development for career growth opportunities
- Elective benefits include Medical, Dental, & Vision
- Company paid Life, Short- & Long-Term Insurances
- Extraordinarily positive culture & environment; great team support
- Robust employee referral payment program
Visit Conifer’s website for our Mission, Values and Services at link: https://coniferllc.com/
APPLY TODAY via our website link to complete our application process and attach your resume: https://www.careersatconifer.com . You will hear directly from the hiring manager on next steps in the process. Thank you for your interest in joining the Conifer Team!
Conifer Realty LLC is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status or characteristic. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran/Citizenship/Immigration Status.
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