Job description

Administrative Assistant / Accounting Specialist

Status: Date: Required Training:
Non‐Exempt 03/23/2023 Usual In‐House/Expected

Reports To: Department: Pay Range:
Finance & Administration Finance & Administration $20.00‐$35.00/HR DOE

Manager

About Us:

Boss Products is committed to helping meet and exceed today’s strict NFPA regulatory guidelines governing the industry. We provide a full range of fire and explosion mitigation solutions including prevention, isolation, diversion, and venting. Boss Products is the exclusive North American distributor for major worldwide manufacturers, as well as promoting our own Raptor Series brand.

Join Boss Products and Help Transition the World to a Safer Working Environment.

Core Values:

Our core values guide and shape the way we do business. We live our core values every day, and they’ve helped make us who we are today.

• Teamwork
• Trust
• Accountability
• Innovation
• Quality

Our Mission:

We preserve lives and investments with innovative, tailored safety solutions.

Our Vision:

To be recognized as the world‐wide leader in combustible dust safety, making technical solutions accessible to clients around the world.

Administrative
Assistant/Accounting

Specialist

Job Summary:

This administrative role provides the face and greeting of Boss Products! As well the ability to perform routine data entry and calculating this interactive role would assist with answering telephones, keeping financial records complete. Performing any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers. Job duties may expand with experience and tenure.

Major Duties:

• Operate computers programmed with accounting software to record, store, and analyze information.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Conducts routine data entry management for accounting records, including accounts payable, billing, and accounts receivable.
• Reviews billing statements, invoices, and similar documents for accuracy; alerts supervisory staff of any discrepancies.
• Distributes accounting reports, as directed.
• May assist with mail distribution, answering telephones, and other clerical tasks, as needed.
• Perform personal bookkeeping services.
• Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
• Performs other duties as assigned

Skills and Qualifications:

• Clerical ‐ Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Economics and Accounting ‐ Knowledge of economic and accounting principles and practices, banking and the analysis and reporting of financial data.
• Excellent verbal and written communication skills
• Ability to establish credibility with leadership and team members
• Ability to anticipate and solve problems
• Excellent organizational skills with the ability to upkeep multiple projects at once

2

Administrative
Assistant/Accounting

Specialist

• Ability to meet deadlines and goals under pressure
• A high standard of quality and attention to detail
• Accuracy with data entry

Education and Experience:

• High School Diploma or equivalent; technical school attendance preferred
• QuickBooks knowledge and experience required
• Bachelor’s degree in related field preferred

Preferred Software Knowledge:

• Inventory Management System(s) – Oracle, SalesForce, Fishbowl, etc…
• Microsoft Office Suite Proficiency Preferred
• QuickBooks Proficiency Required

Physical Requirements:

• Prolonged periods of sitting at a desk/working on a computer (often)
• Must be able to lift up to 20lbs. (occasionally)
• Warehouse environments with occasional extreme heat/loud machinery (rarely)

Compensation:

• Competitive Pay
• Employer Paid Health, Vision & Dental Insurance
• Generous PTO & Holiday Pay
• 401K & 401k Employer Matching
• Pre‐Tax Commuter Benefits/HSA/FSA
• Employee Assistance/Legal & Adoption Program
• Accidental Death & Disability
• Discounted Life & Other Insurance Choices
• Enrollment in MarketPlace (PerksatWork)

3

Administrative
Assistant/Accounting

Specialist

About Boss Products

Beginning in 2012, Boss Products was formed with the intent to become the world’s leading supplier of fire & explosion protection solutions serving industrial dust collection and related process industries. A customer 1st policy, beginning with pre‐order technical and engineering advice, all the way to post‐ installation support makes us a repeat choice.

Boss Products promptly supply our customers with the safety components they need from the largest inventory available in North America. Centrally located near San Antonio, Texas, Boss Products maintains redundant supplies of all sizes of varying inventory to assure customers have what they need in the best possible timeframe. We are exclusive North American distributors for major worldwide manufacturers, as well as promote our own Raptor Series brand of components that are supported by electronics manufacturing.

We are ISO‐9001 certified as well as own and operate a UL508A & UL698A industrial control panel shop.

Boss Products is an expanding company with the ability for advancement in many areas. We are looking for dynamic team members who will grow with us for the long run!

Boss Products LLC is an Equal Opportunity Employer that does not discriminate on the basis of actual or

perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or

handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other

characteristic protected by applicable federal, state, or local laws. Our management team is dedicated to this

policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits,

employee activities and general treatment during employment.

4

Job Type: Full-time

Pay: $20.00 - $35.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Relocation assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Schertz, TX 78154: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

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