Job description
About ATL
Aero Tec Laboratories was founded in 1970 as a design and testing facility for "flexible composite" materials. Shortly thereafter, the firm broadened its scope to include the actual fabrication of end products from its own outstanding fiber/elastomer composites. These end products are used in many industries, including motorsport, automotive, marine, defense, aviation, and aerospace!
Over its generation of growth, ATL USA has assembled an enviable legion of agents and distributors, plus a sister company in England, ATL UK.
Job Role
As Office Administrator, you will report to the Office Manager, and be responsible for general administration. You will also be liaising closely with Accounting and Purchasing to support where required.
Duties and Responsibilities
- Provide coverage for Office Manager, ensuring paperwork is produced in line with individual shipment/destination/customer requirements.
- Enter Sales Orders within the system when required, ensuring accuracy is maintained at all times.
- Keep the Export Log maintained and accurate.
- File and archive sales order and export paperwork.
- Taking minutes when required.
- Set up the conference room for meetings.
- Answer telephone calls and direct them to the correct person or department.
- Cross-skills with other admin roles to support other departments such as Accounting and Purchasing where required.
- Use customer portals for order management.
- Make continual improvement suggestions and implement approved changes.
- Use environmentally sustainable practices in accordance with our environmental policy.
Experience
- Administration experience
- Experience of dealing with multiple supervisors
- At least 1 year of relevant professional experience
- Experience using courier portals desirable
Knowledge & Skills
- Knowledge of ERP systems
- Microsoft Office skills
- Strong attention to detail
- Excellent communication skills
- Ability to multi-task
- Additional language skills desirable but not essential
Job Requirements
- English spoken and written, fluently (Must)
- 1 year of relevant professional experience (Must)
- Excellent communication skills (Must)
- Strong attention to detail (Must)
- Experience dealing with multiple supervisors (Must)
- Microsoft Office skills (Must)
- Knowledge of ERP systems (Nice to Have)
- Shipping experience (Nice to Have)
- Knowledge of Sage (Nice to Have)
- Experience using courier portals (Nice to Have)
- Additional language skills (Nice to Have)
Benefits
- Medical, Dental and Vision
- Flexible Spending Accounts
- Health Savings Account
- Member Perks with Benefits
- Life Insurance
- 401K-Matching
- PTO-10 Federal Holidays
- Paid Sick/Personal
- Accrued Vacation Time
- Holiday Club
- Parental Leave
- Referral Program
- Employee Assistance Program
- Mileage reimbursement for 16+ miles
- Friday is Bagel Day
Job Type: Full-time
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Referral program
- Vision insurance
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Ramsey, NJ 07446: Reliably commute or planning to relocate before starting work (Preferred)
Experience:
- Administrative Assistant: 1 year (Required)
Work Location: In person
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