Job description

The Administrative Assistant will directly report to the Inside Sales Manager and perform a variety of clerical, recordkeeping, and customer service-related tasks to assist with smooth operation of the organization.
Primary Responsibilities / Essential Job Functions:

• Greet and direct clients and visitors.
• Work Effectively with all departments for maximum efficiency and return on investment in a safe environment.
• Answers phone calls and emails.
• Interacts directly with Customers, Vendors, and Employees as required.
• Responsible for filing of various documents as well as imaging of documents.
• Review and proofread documents and make necessary updates and suggestions.
• Enter Purchase Orders office supplies and maintain inventory of supplies.
• Assist with our Out for Processing operation, ensuring a smooth flow from the Sales requirement, production in-house or at a processing facility, and ultimately shipment to the customer.
• Material Payables and Nonmaterial Payables
• Billing
• Identify areas for continuous improvement for all duties.
• Participate and answer questions during QMS based audits.
• Assist in handling any payroll/time clock issues with Payroll department
• Assist with OSHA paperwork if required at the branch level.
• Onboard new employees per company standards.
• Assist other departments (Purchasing and Sales) with projects or tasks as needed.
• Provide periodic reports of progress on assigned projects to the Inside Sales Manager.
• Participate and complete all required training activities.
• Ensure a safe and clean work environment is always maintained.
• Perform all other duties as assigned or directed.

Required Skills/Abilities:

• Good organizational and communication skills.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to proofread.
• Ability to multi-task and adapt quickly to changes as well as maintain a high level of attention to detail.
• Must have strong organizational, time management and interpersonal skills and be able to prioritize work.
• Ability to work independently and identify and solve problems.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.

Education and Experience:

• 2-year degree preferred or 2 or more years of experience in Customer Service and/or Administrative

Work Conditions/Physical Requirements:

• Office environment

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

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