GJB-000238-05/23

Note: Position typically works Monday - Friday 8:00 a.m. - 5:00 p.m. but flexibility in schedule is required to meet the needs of the department. Occasional evening and weekend hours will be required.

• Benefits - We offer a competitive benefits package, including: health coverage, retirement, paid time off, flexible spending accounts, life insurance, and more.
• Professional Development - We provide professional development and enrichment opportunities for our staff to help them grow personally and professionally through our Center for Professional Enrichment and Human Resources department.
• Tuition Reimbursement - To help our staff develop their skills, we offer a tuition reimbursement program good for courses taken at any of the Community College System colleges.

The purpose of this position is to provide administrative and operational support for two college departments: Institutional Effectiveness (IE) and the Center for Professional Enrichment (CPE). Create, update, and maintain documents, ensuring all documents are accessible and meet all ADA guidelines.

Maintenance and distribution of the ACC professional development calendar and LinkedIn Learning courses. Compile all professional development events in one calendar, create live registration links for ease of access and monitor enrollment numbers. Create, update, and maintain all program information for the CPE. Generate reports of attendance and completion for professional development events and generate and distribute certificates of completion to faculty and instructors who have completed requirements in the Instructor Advancement and Master Teacher Certificate programs.
Attend assessment committee meetings, take minutes, revise and distribute the minutes to committee members. Send out all meeting requests for supervisor, allocate P-Card charges to proper accounts, assemble receipts and bank statement for proper procurement submission monthly. Order supplies for Grant Manager and Institutional Research employees. Make travel arrangements for IE, Grants, and IR staff. Maintain calendars and provide support for accreditation.
Coordinate special events, schedule rooms, complete and submit required room setup forms; create directional signage; set up rooms with food, drinks, decorations, and other supplies; purchase supplies; work with caterers and order food; complete and submit official function forms prior to the event. Coordinate logistics of any review team that visits the campus in regard to assessment or accreditation. Reallocate P-Card purchases for self, the director of the Center for Institutional Effectiveness, the Director of Institutional Research, and the Grants Development Director. Track purchases against allocated budget and reconcile operating account monthly. Compile data of operational expenses for affective budgeting.
Ensure instructor assignments are submitted accurately through the FLAC system for pay. Create EDU courses for non-credit in BANNER and enroll ACC faculty and instructors pursuing professional development credit into the courses. Coordinate with Learning Technology to ensure courses have been developed in the D2L learning management system.
Programs used daily include Microsoft Office 365 to include Word to compose high-level correspondence and reports, edit and distribute memos, etc., utilize Excel to create and maintain spreadsheets, tables and formulas, upload/download and manipulate data in spreadsheets to maintain records; and Outlook to manage calendars, meetings, etc.; and Banner.

Minimum Qualifications: Thirty-six months (36) of clerical experience as listed above and performed as the primary function of the job. Daily interaction with students, faculty and staff require that this position have strong interpersonal, communication and organizational skills. Computer literacy is a must. Effective verbal and written communication skills are necessary for success in this position. Do not use "see resume" statements in application. Your application must be completed in detail, showing relevant experience in order to be considered. Part time experience will be prorated.

Substitutions: College, university, or non-correspondence business school course work from an accredited institution in Business or related field may substitute for the clerical experience as listed above on a year for year basis. A copy of your transcript verifying the required credits must be submitted at the time of applying in order to be considered.

Conditions of Employment: Must submit to and successfully complete a pre-employment background check as a condition of hire. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide ACC Office of Human Resources with an official disposition of the charges.

Preferred Qualifications: Please provide a detailed description on your application of your relevant work experience and document examples of your work in relation to the following: Experience involving a wide range of clerical responsibilities. Working knowledge of Banner or similar system. High level of speed and accuracy regarding data entry. Attention to detail (ability to check for typographical, grammatical and spelling errors, etc.). Experience and ability to work in a fast paced customer service and data entry environment, and ability to handle multiple tasks simultaneously while meeting targeted deadlines. Experience with problem solving processes. Understand and determine appropriate rules and regulations from various sources. Knowledge in extracting information from various reports. Prior work experience at a community college or other academic environment. Ability to deal with a diverse population with discretion and tact.

Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

This post may be used to fill one or more similar positions in the future.

ACC recognizes the importance of a workforce that is reflective of our diverse student community. As such, we are interested in selecting the best candidate from a diverse applicant pool.

Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.

Selection Process: All state classified employees must be hired and promoted through a comparative analysis process. Part or all of the analysis for this position will include a review of your application material, along with an eSkill assessment based on applicant pool. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position. To request ADA accommodations in testing for this examination, contact: CCCS, Human Resources, 9101 E. Lowry Blvd., Bldg. 959, Denver, CO 80230, (303) 595-1588.

Americans with Disabilities Act (ADA) Accommodations: Arapahoe Community College is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Angela Johnson, angela.johnson@arapahoe.edu, 303.797.5715.

If you are an individual who wishes to request reasonable accommodations for an exam, refer to the contact information on the exam scheduling notice or on the specific job announcement.

Pregnancy Related Accommodations, Colorado Anti-Discrimination Act (CADA)
The Colorado Anti-Discrimination Act (CADA), allows applicants to request a reasonable accommodation for health conditions related to pregnancy or the physical recovery from childbirth.

Equal Opportunity Employer: Arapahoe Community College is an equal opportunity employer and prohibits all forms of discrimination and harassment including those that violate federal and state law, or the State Board for Community Colleges and Occupational Education Board Policy 19-60. The College does not discriminate on the basis of sex, gender, race, color, age, creed, national or ethnic origin, ancestry, physical or mental disability, familial status, veteran or military status, pregnancy status, religion, genetic information, gender identity, sexual orientation, or any other protected class or category under applicable local, state, or federal law (also known as “civil rights laws”), in connection with employment practices or educational programs and activities (including admissions).

For information regarding Arapahoe Community College Security, including crime statistics for the campus and surrounding area, please see the ACC Campus Police website under “Campus Safety”: https://www.arapahoe.edu/advising-support/student-support/campus-safety For a hard copy report please contact 303-797-5800.