Job description

GENERAL SUMMARY:

Responsible for administrative duties in the Marketing Division, including expense reports, budgets, meeting minutes, managing incoming requests, booking appointments, drafting correspondence, shipping, planning meetings/travel, etc. Provides direct executive support to the Marketing Director. This is an office-based position at The American Legion National Headquarters (700 N. Pennsylvania, Indianapolis, IN 46204).

ESSENTIAL FUNCTIONS:

1. Manage calendars, expense reports, travel plans, meetings, and other administrative needs for the Marketing Director and as needed for the Chief Marketing Officer.

2. Write and/or edit routine marketing division documents such as: weekly reports, dashboards, contracts, e-mail correspondence.

3. Create and organize information and materials for meetings: agendas, minutes, recaps, catering.

4. Complete office tasks including but not limited to shipping, ordering office supplies, organizing shared drive files, coordinating with maintenance on office space needs, maintaining a professional work environment for the Division.

5. Maintain office supplies inventory; determine inventory level; anticipate needs; place orders; and verify receipt of purchases.

6. Assist with marketing department budgets – invoicing, tracking, credit slips, check requests and expense reports.

7. Screen and respond to incoming inquiries (email, phone, mail)

8. Assist with on-site logistics and event management as needed for major functions, such as National Convention, IndyCar sponsorship events, youth programs, and other corporate partner obligations. Minimal travel may be needed.

Other duties as assigned

Job Type: Full-time

Pay: $39,168.00 - $42,362.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Clerical: 3 years (Preferred)

Work Location: In person

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