Job description
Position Purpose
Provides administrative support to frontline fundraisers in the management of class fundraising in order to raise the maximum amount of unrestricted, current-use dollars for Dartmouth College.
Description
Required Qualifications - Education and Yrs Exp
Associates or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
- Two years of office experience with high degree of autonomy; preferably in an academic setting
- In-depth knowledge of office management practices and procedures.
- Strong organizational and problem-solving skills, including ability to prioritize multiple projects and deadlines
- Demonstrates initiative and the ability to work independently
- Strong writing and proofreading skills
- Proficiency in the use of Microsoft Word, Excel, PowerPoint, and Outlook; database management software; comfort with learning new software as needed
- Strong interpersonal and communication skills and demonstrated ability to collaborate with others
- Sound judgment and strong customer service orientation with the ability to interact with a diverse group of people internal and external to Dartmouth College, including volunteers and prospective donors
- Strong attention to detail with the ability to respond appropriately to pressures and changes in priorities and schedules
- Discretion and confidentiality with donor-related matters
Note: Employment will be contingent upon possession of a valid U.S. or Canadian driver’s license and continued qualification as an Approved Driver under the Dartmouth College Driver Safety and Motor Vehicle Policy.
Preferred Qualifications
- Bachelor’s degree
- Familiarity with computer networks and systems (e.g. Advance)
- Ability to interpret Dartmouth policies and procedures and work in a large institutional setting
Department Contact for Recruitment Inquiries
Cindy Hodgdon Welch
Department Contact Phone Number
603-646-3925
Department Contact for Cover Letter and Title
Cindy Hodgdon Welch, Associate Director, Advancement Business Operations
Department Contact's Phone Number
603-646-3925
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Yes
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Key Accountabilities
Description
Assists Associate Director and Assistant Director with solicitation assignments and manages complex database programs in daily operations to organize, extract, and synthesize data for timely and accurate reporting and content creation supporting the tracking and assessment of volunteer and solicitation work. Coordinates and processes alumni gifts, creative mailings and newsletters, and pledge cards, and researches and communicates necessary gift corrections with alumni. Assists officers and volunteers in closing open pledges by fiscal year end through phone outreach, emails, or correspondence. Coordinates travel for officers and post-trip follow-up and expense processing.
Percentage Of Time
45
Description
In support of the Associate Director and Assistant Director, researches, identifies, and informs team of fundraising opportunities for cultivation, solicitation, and stewardship. Works collaboratively with Dartmouth College Fund staff, interns, and class volunteers to meet fundraising participation and dollar goals. Partners with Associate Director and Assistant Director in the recruitment, management, and training of fundraising class volunteers. Serves as a knowledgeable resource for class volunteers in areas of campaign priorities, procedures, special reports, gift processing, crediting policies, etc., and serves as a liaison between staff, volunteers, donors, prospects, and others to encourage best practices. Stewards volunteers and prospects to ensure they are properly thanked and recognized for their contributions and service.
Percentage Of Time
25
Description
Collaborates with fundraisers and class volunteers to effectively plan and execute events and programs ranging from small meetings to large multiple-day events. Assists with planning and communications for various board and class meetings, co-chair conference calls, and annual off-site meetings. Attends various events and meetings to provide administrative support and leads conference calls with volunteers when Dartmouth College Fund staff are unavailable.
Percentage Of Time
25
Description
Performs other duties as assigned.
Percentage Of Time
5%
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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
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Performs other duties as assigned
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