University of Pittsburgh Physicians is hiring a full time Administrative Assistant - Intermediate to support their Heart and Vascular Institute team at UPMC Presbyterian Hospital! This is a busy surgical practice of 18 physicians, 14 advanced level providers doing business in 10 hospitals and clinics. In this role, you will support vascular providers with clinical support activities including, but not limited to, surgery scheduling, making appointments, getting authorizations, etc. The hours for this position will be Monday through Friday, 8:00am to 4:30pm with no evenings, weekends, or holidays.

Responsibilities:

• Under general direction, provides varied administrative support to a department or group of professionals.
• May make travel arrangements.
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
• May also perform all responsibilities of an Administrative Assistant - Associate:Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.Orders office supplies and maintains office equipment.Answers, screens, and routes incoming calls and messages. Responds to routine questionsGreets, screens, and directs visitors to appropriate staff member.
• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

• High school diploma or equivalent
• Three years experience in an administrative support role

Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software

Ability to use applicable MS Suite products

Working knowledge of business processes and procedures

Knowledge of basic accounting and financial principles and functions

Ability to analyze data and use basic reasoning skills

Licensure, Certifications, and Clearances:

• Act 34
• UPMC is an Equal Opportunity Employer/Disability/Veteran

UPMC has a Center for Engagement and Inclusions that is charged with executing leading-edge and next- generation diversity strategies to advance the organization's diversity management capability and its national presence as a diversity leader. This includes having Employee Resources Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Difference) Network, that support the implementation of our diversity strategy.

Individuals hired into this role must comply with UPMC's COVID vaccination requirements upon beginning employment with UPMC. Refer to the COVID-19 Vaccination Information section at the top of this page to learn more.