Is checking things off a to-do list and making sure things are in order satisfying to you? Then consider joining our Park Maintenance Operations team as a part-time administrative assistant. This role provides critical support for various aspects of our in-house trail maintenance program, coordination of volunteer recruitment and facilitating trail volunteer events.

The ideal candidate loves working in a team, thrives on keeping things moving and making sure processes are completed properly. We are looking for a detail-oriented, responsible and organized individual who is eager to learn and comes with a high level of proficiency with Microsoft Word and databases. Ability to write summary notes, knowledge of trail maintenance or park maintenance, basic purchasing and agreements is a plus.

Typical schedule is 2 to 4 weekdays, working approximately 4-8 hours per day, during normal business hours. On-site coordination of 8 to 10 Saturday morning events is required.

The City of Carlsbad embraces diversity, equity and inclusion in the workplace and recognizes the vital relationship of a culturally diverse, engaged work environment and innovative excellence. A diverse, equitable and inclusive work climate comprises personal experiences, values, and views shaped from differences of culture and circumstance. Our organization appreciates belonging, creativity, recognition and retention of its employees and is committed to hiring and developing motivated, productive and talented employees who provide services and enhance our quality of life. We work to embrace open and equitable access to opportunities for learning and development as our responsibility and goal.

• Manage intake of requests for administrative support
• Prepare documents for technical review by administrators
• Check for supporting documentation and follow up with parties as needed
• Update databases accurately and in a timely manner
• Communicate clearly with staff, managers and volunteers
• Maintain organized files
• Respond to public records requests as needed
• Other administrative support activities as needed

Knowledge of:

• 
  Microsoft Word, Excel, Outlook and Adobe Acrobat Pro; experience with Microsoft Teams and/or Access a plus
• Professional communication techniques, both oral and in writing
• Basic filing systems; physical and electronic
• Familiarity with contracts and agreements, a plus

• Understand the administrative support role as facilitating the work of paraprofessional/technical staff
• Follow prescribed processes and procedures with minimal direction/supervision
• Proofread accurately under tight timelines
• Work successfully both independently and in a team environment
• Demonstrate excellent customer service skills
• Communicate professionally and effectively with staff at diverse levels of the organization as well as those outside the organization, orally and in writing
• Use modern office equipment and software

Experience: Any combination equivalent to experience that could likely provide the required knowledge and abilities would qualify.

Education: Must have high school diploma or G.E.D.