JOB PURPOSE

Support the Talent Team, in particular, the Professional Development team, in delivering attorney training and professional development initiatives, programs, and events.

WHERE YOU WILL WORK

This role is designated for a hybrid work schedule with 2 days in office per week to facilitate collaboration with key stakeholders and 3 remote days per week.

ESSENTIAL FUNCTIONS

• Coordinate programs and events for attorneys, including:
  • Preparing registration materials and handling other program logistics, such as reserving conference room facilities, identifying and securing technology needed for each program, working with external caterers, and managing potential problems as may arise
  • Drafting and distributing program invitations, communications, and materials
  • Conducting program analysis and evaluation
  • Tracking and reporting on attendance
  • Preparing expense reports and budget tracking
  • From time to time, serving as a point of contact for internal presenters and outside consultants and vendors
• Oversee CLE application processes with various states and/or training vendors.
• Perform CLE accreditation and tracking.
• Learn and understand the CLE rules per state guidelines, application process, and resources.
• Maintain the firm’s professional development applications or digital platforms, including viCLE, the firm’s CLE tracking software.
• Assist with attorney orientation and integration.
• Support associate mentoring program by tracking mentor assignments and involvement.
• From time to time, support the Professional Development Team by researching and creating drafts of trainings, presentations, and memos about professional development resources and topics.
• Support attorney evaluation process by tracking responses and assisting with follow up communications and professional development needs.
• Assume other responsibilities as needed to support the Professional Development and Talent teams.

KNOWLEDGE AND SKILLS REQUIRED

• Strong oral and written communication skills
• Highly-effective interpersonal communication skills
• Impeccable attention to detail
• Ability to learn new technology quickly
• Ability to provide top-notch customer service
• Superior administrative and project management skills
• Ability to interface with all levels of firm members
• Ability to think fast on your feet and work under tight deadlines and schedules
• Proficiency in Windows-based software and Microsoft Office Suite, including PowerPoint and Excel

EDUCATION AND EXPERIENCE REQUIREMENTS

• Bachelor’s degree required
• Previous experience in training, research and project management strongly preferred
• Ability to work extra hours as needed

PHYSICAL DEMANDS OF POSITION

Work is performed in a professional office environment and requires the following during the work day:

• Must be able to remain in a stationary position for long periods of time (working at a computer)
• Ability to move/traverse about inside the office intermittently throughout the day (attend meetings, access file cabinets, obtain supplies from supply room, etc.)
• Operate computer and other office equipment such as a copy machine, printer, telephone, etc.
• Repetitive movement (i.e. heavy computer/keyboard use).
• Individual will interact regularly with others verbally, in-person, and via written communication.
• May require occasional light lifting (files, copy paper, etc.).

It is the policy of Robins Kaplan LLP to provide equal employment opportunities for all without regard to race, color, religion, gender, gender identity/expression, sexual orientation, age, national origin, disability or any other status protected by federal, state or local law. It is also our policy to work with individuals with disabilities when reasonable accommodations, sufficient to allow a person with a disability to perform the essential functions of their job, may be needed. It is our policy to be a workplace free from illegal discrimination and harassment.

At Robins Kaplan LLP, our commitment to diversity has been constantly renewed and revitalized since the founding of our firm in 1938. We recognize that the professionals we employ are our primary assets. Without skilled human resources, the legal advice and courtroom advocacy we provide to our clients is diminished. We are committed to advancing diversity by ensuring that fairness, respect and professional opportunity for everyone are integral to all of our recruiting, retention and promotion efforts. We believe that the diverse background of our people brings necessary and varied perspectives that enrich our practice of law. Those perspectives make us more than a diverse law firm; they make us a smart one.