Job description

Administrative Assistant/Support

Dept of Transportation-10 Park Plaza-Suite 2180, Boston, MA, 02116

Contract: 3 months, can extend

Onsite: 5 days a week

Rate: 17.62/hr + sick leave with NO Benefits

• Perform Administrative and Office Support Activities (filing, copying, distributing mail, ordering supplies)

• Field and manage emails, calls, and all forms of correspondences in a courteous & professional manner, transferring calls and transcribing messages accurately.

• Establish and follow departmental administrative procedures and maintain confidential departmental information while evaluating the workflow and reallocating resources and/or redesigning processes to meet office needs and customer service.

• Prepare, revise, and format excel spreadsheets, power-point presentations, and other written documents at the request of the General Manager, Chief of Staff and RROPS Senior Management

• Attend meetings upon request to record, transcribe and summarize discussion topics for reports and memos.

• Proofread documents and ensure accurate / consistent data prior to distribution.

• Schedule, plan and assist in the coordination of events, meetings and/or special projects

• Organize and maintain manual and computerized confidential departmental files, records, and logs ensuring the smooth and timely flow of correspondence and reports

• Respond to each inquiry, whether from a customer, vendor, or co-worker in a professional and courteous manner.

• Handle complex and confidential situations and requests and serve as a resource for the department in a highly visible capacity with candidates, staff, management, and other departments.

• Track the status of ongoing matters and follow up as necessary

• Coordinates and maintains department budget to include monitoring, tracking, expenditures, troubleshooting problems and preparing reports and manage invoices.

• Oversee and organize daily office operations and procedures including maintaining office supplies inventory, ordering supplies, and ensuring the operation of office equipment.

• Prepare payroll and maintain time entry.

Job Type: Contract

Salary: $17.00 - $17.62 per hour

Benefits:

• Paid time off

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Boston, MA 02116: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• 2nd Dose Vaccination date -

Experience:

• Administrative and Office Support: 2 years (Preferred)

Work Location: One location

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