Department Summary
Monterey County Free Libraries is a public library system whose mission is to bring ideas, inspiration, information, and enjoyment to the community. Monterey County Free Libraries operates seventeen branch libraries, three bookmobiles, a library-by-mail program, deposit collections in local schools, and several special programs, including a literacy program which operates a literacy outreach vehicle focused on family literacy and kindergarten readiness. Free library services are provided to all residents of Monterey County. Additional or enhanced services are provided through funding from the Foundation for the Monterey County Free Libraries. These enhanced services include adult literacy tutoring, after school homework assistance, enhanced library book and material purchasing, technology services for public use and public access to internet, and youth services program support for library staff training and for direct public service.

Position Summary
Under direction, this position independently provides complex administrative services in one or more administrative areas, or supports higher level administrative staff by assuming responsibility for a major area of administrative services, and/or supervises a group of sub-professional support staff, or supervises professionals in administrative service. The Administrative Services Officer (ASO) will provide analysis, oversight and management of Library facilities including public or private leases, facility project contracts and budget, and ongoing maintenance agreements, as well as performing department safety officer and fleet coordinator duties.

The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis.

This is a Promotional Only recruitment; open only to current regular Monterey County employees and former employees whose names currently appear on a Recall List.

Examples of Duties

Significant Duties:

• Performs or supervises budget planning, preparation and justification; revenue forecasting; development and administration of systems for fiscal control, monitoring and reporting; service fee analysis and recommendation; preparation of applications, and administration of grant, bond, or other funding source monies; and assists line management in establishing costs and required resources for new programs, staff or services
• Develops and implements departmental administrative and other systems, policies and procedures, with management review, input and approval
• Supervises or performs analysis of needs, arranges and coordinates the provision of equipment, office space, supplies and/or other resources for departments, projects and programs
• Represents the department within areas of expertise to other County department, external agencies and regulatory/inspection staff, the public, and a variety of committees, boards, and private organizations
• Prepares, directs preparation of, and/or reviews and approves a variety of reports, correspondence, and documents
• Oversees the preparation, maintenance and reporting of a variety of records, data and statistics
• Prepares bid specifications and requests for proposals, evaluates and selects vendors, contractors and consultants, and manages and oversees contract performance
• Interprets and applies policies, procedures and contracts

To view the complete job description visit the Monterey County website: Administrative Services Officer (Download PDF reader)

THE SUCCESSFUL CANDIDATE
Will have a proven track record demonstrating the following knowledge, skills, and abilities:

Working Knowledge:

• Principles and practice of public administration
• Principles and practices of fiscal management and budgeting
• Capabilities and applications of electronic management information systems
• Contract preparation, negotiation and administration

Skill and ability to:

• Supervise and/or perform budget planning activities, revenue forecasting and the administration of fiscal controls
• Develop, interpret, and apply complex regulations, policies and contracts
• Prepare effective reports, correspondence, and other written communications
• Establish and maintain effective working relationships with those encountered in the course of the work
• Develop and oversee complex recordkeeping and reporting systems

Examples of Experience/Education/Training

Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment listed above is qualifying. An example of a way these requirements might be acquired is:

Education:
Equivalent to completion of a bachelor’s degree in public or business administration, economics, applied social science, or a related field.

Experience:
Two years of increasingly responsible administrative experience at a level equivalent to the County’s Administrative Services Assistant.

Additional Information

• Possess and maintain a valid California Class C driver’s license or the ability to provide suitable transportation that is approved by the appointing authority.
• Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency.
  

BENEFITS
The County of Monterey offers an excellent benefits package. Please visit our website to view the Unit X Benefit Summary Sheet. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

COVID-19
On July 30, 2021 the County of Monterey Board of Supervisors took action to mandate COVID-19 vaccination for all employees to include new hires. The vaccination requirement is in accordance with Section 25 of the County of Monterey Emergency Response Manual and COVID-19 Prevention Program Link. Applicants who accept employment with the County of Monterey, will be required to be fully vaccinated. However, individuals may request medical or religious exemptions and will be required to complete the appropriate request and certification forms for review and approval no later than their start date. Medical / Religion

NOTES
As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary.
The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include:

• A completed County of Monterey Employment Application
• Responses to the Supplemental Questions

Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.

EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION
Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Jennifer Datan, Human Resources Analyst, at (831) 759-6990 or datanj@co.monterey.ca.us.