Job description

Job Description: Parish Secretary

Reports to: Rector

Effective: Immediately
Status: Part-Time
FLSA: Non-Exempt
Probation period: 90 days

Performance review: Annual

Job Summary

The Parish Secretary will provide communications and administrative support to the Rector, Vestry, and ministry leaders of the Parish, enabling them to carry out their ministries.

Essential Functions

Compiles and prepares printed documents including announcement sheets, directories, committee documents, ministry schedules, and outgoing mail and correspondence.

Maintains operating calendar, membership database, and office files of the parish.

Makes arrangements for burials in the parish cemetery, as well as funeral luncheons with the Caterer and the Episcopal Church Women.

Administers compliance database for diocesan Safeguarding God’s Children training, and informs the Rector when church staff and leaders are not in compliance.

Prepares annual diocesan, churchwide, and state documents including the Parochial Report, Corporation Commission documents, etc.

Orders and maintains stocks of paper goods and other office supplies and equipment, and works with office equipment maintenance personnel.

Directs office volunteers who answer the phone, staff the front desk, and produce worship bulletins.

Assists food pantry volunteers who serve homeless and indigent persons.

Assists the Rector to maintain and update parish membership register and sacramental record books.

Orders altar supplies such as candles, incense, hosts, and wine.

Minimum Qualifications

Fluency with Windows operating system, basic and advanced functions of Microsoft Word, Microsoft Excel, email and web communications.

Experience in secretarial and office tasks.

Familiarity with functions and culture of religious and nonprofit organizations is desirable but not required.

Spanish language skills are desirable but not required.

Physical Requirements

Able to perform tasks seated at desk and around office, including use of computers.

Able to move freely through church buildings.

Able to perform occasional lifting of 15-25 lbs. and movement of supplies and objects.

Core Competencies

Attention to detail. Sees small details which can have large impacts; finds and eliminates errors in his or her own work; effectively creates documents which use formatting and visual organization to present information clearly, consistently, and effectively.

Discretion. Keeps confidences; understands importance of sharing information appropriately; asks for information only as needed; does not seek to satisfy personal curiosities or make assumptions; is widely trusted; is seen as direct and truthful.

Organizational skills. Organizes information, tasks, and documents effectively; maintains a neat and tidy work environment.

Time management skills. Plans appropriately to complete tasks regularly and efficiently; can handle multiple demands with calm and poise; can orchestrate multiple activities to accomplish a goal.

Problem-solving. Brings positive attitude to situations where problems require solutions; thinks critically to work through difficulties; anticipates and adjusts for problems and roadblocks.

Interpersonal interaction. Relates well to all kinds of people inside and outside the congregation; builds appropriate rapport; uses diplomacy and tact; is regarded as a team player.

Job Type: Part-time

Pay: $15.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

Work Location: One location

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