The City of San José, the Capital of Silicon Valley, is one of the nation's best managed cities and one of the top 10 cities in which to live, work, and do business. Moreover, San José is the center of cultural, government and economic activity for the region. The employees of the City of San José have embraced the following values: Integrity, Innovation, Excellence, Collaboration, Respect and Celebration. The City's Airport Department is seeking an individual whose values align with the values of the City's employees.

Prior to the impact of COVID, the Norman Y. Mineta San José International Airport (SJC) served more than 15 million passengers annually with 450 peak daily departures and arrivals on 13 international and domestic carriers to 50+ nonstop destinations. SJC has been one of America’s fastest-growing major airports over the past four-year period, based on percentage increase in passenger seat capacity. We are looking for team members who can work toward our Mission Statement to “Connect, Serve and Inspire” and our Vision Statement to “Transform how Silicon Valley Travels”. For more information about SJC, visit http://www.flysanjose.com.

Please note that applications are currently not accepted through CalOpps or any other third-party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers.

The actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in this classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

The Analyst I salary range is $76,835.20 to $93,412.80.

The Analyst II salary range is $83,865.60 to $101,920.00.

San José Mineta International Airport is hiring for an Analyst I/II in its Planning and Development Division. This position reports directly to the Senior Analyst and is a crucial member of the Airport’s Planning and Development Division. The Analyst is part of the fiscal team in the Planning and Development Division of the Airport. The Analyst’s primary role is to support the development, monitoring, reporting and administration of the Division’s annual operating budget and capital budget. The Analyst also serves as a liaison for coordination of the budget and financial information between multiple stakeholders including the Airport’s Finance Division and the City’s Budget Office. The Analyst will be responsible for tracking and enforcing timely delivery of budget status reporting within the Division., The Analyst will manage the day to day capital budget processes, including but not limited to assisting program and project managers with fiscal and budgeting aspects and monitoring and reporting expenditures.

The Analyst’s primary role is to support the fiscal and administrative functions of the division such as processing invoice payments, encumbrances, requisitions, accruals, procurement renewals, monitoring, and tacking service orders. This position also coordinates with internal staff to assist with special requests, processes, and analysis.

The successful candidates will need to have strong analytical, organizational, writing, and verbal skills, be able to handle multiple assignments with competing deadlines and work well under the pressure of the budget process. Excellent communication, collaboration, problem solving skills and critical thinking ability as well as significant capital and operating budget development and monitoring experience are ideal. Ability to work effectively with coworkers and executive management both within the Department and with other departments is essential. At times of peak budget activity, some overtime hours may be required.

Typical duties include, but are not limited to:

• Develop and monitor Capital Budget and Capital Improvement Program.

• Research and analyze data.

• Prepare and provide oral and written reports to and assist project managers with tracking of appropriation expenditures and balances.

• Contract management (fiscal responsibilities), including: review/approval of invoices; review/approval of contract change orders; review and approval of task orders; ensure encumbrance balances and adjustments.

• Edit City Council memos.

• Meeting presentations.

• Close interaction with Airport Department Finance Division and other divisions as necessary, Public Works Department and the City Budget Office.

Desirable Qualifications

The ideal candidate possesses the most desirable combination of training, skills, and experience, as demonstrated in past and current employment history. Desirable experience, knowledge and skills for this position include:

• Knowledge of and strong experience in the City’s financing, budgeting, and accounting practices

• Ability to research/analyze data and prepare reports and recommendations.

• Knowledge of and strong experience in the City’s Financial Management System (FMS), including the analysis of on-line information, report generating, cash/journal voucher preparation.

• Ability to present oneself clearly and concisely, both orally and in written documents.

• Knowledge of contract administration, including invoice payment, change order and task order processing, and encumbrance adjustment.

• Detail oriented and the ability to handle multiple tasks.

• Ability to use automated data processing applications to compile and analyze data and present information

• Possession of very strong organizational skills

• Ability to work well with others in a collaborative team setting.

Education and Experience

Analyst I

A Bachelor's Degree from an accredited college or university.

Analyst II

A Bachelor's Degree from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.

Acceptable Substitution

Additional years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year for year basis.

Employment Eligibility

Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application. Candidates are required to satisfactorily complete and pass a fingerprint based Criminal History Records Check prior to being considered for a position in this class at the Airport. This Airport position requires a background check and a Transportation Security Administration (TSA) check. The candidate must be fingerprinted and qualify under all applicable TSA and Airport regulations.

Selection Process

To apply, please complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers. The final filing date for this job announcement is Monday, May 22, 2023.

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

You will be prompted to answer the following job-specific questions during the online application process. Please note that there is a 4,000-character limit, including spaces, for each text response.

1) Please select how you meet the minimum requirements for the Analyst I position.

I have a bachelor's degree from an accredited college or university.

I have a combination of education and/or experience as a Staff Specialist with the City of San Jose to be substituted for the education requirement on a year for year basis.

I do not possess the minimum qualifications for Analyst I.

2) Do you have experience in processing payments for contracts, service orders, purchase orders, and year-end accruals? If so, please describe this experience.

3) Do you have experience working and collaborating with cross functional work units? If so, please describe your role, how you managed your time and coordination with others to meet your goals and deadlines.

4) Do you have experience working on a complex project where you were required to perform analytical work of considerable difficulty and formulate recommendations? If so, describe the steps you took in completing the analysis. If your recommendations were implemented, what were the results?

You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Kit Kwan at kkwan@sjc.org.

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  Link to Benefits page: https://www.sanjoseca.gov/your-government/departments/human-resources/benefits

• Link to Department website: http://www.flysanjose.com/

• California Equal Pay Act: http://www.sjcity.net/DocumentCenter/View/18980

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers.

If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application. Please contact Human Resources at (408) 535-1285, or Human.Resources@sanjoseca.gov if you have any questions.