Assistant Director, Facility Operations and Planning - A23004A1
Full Time
Evansville, IN 47712
Posted
Job description
The University of Southern Indiana seeks applications for an
Assistant Director in Facility Operations and Planning. This position assists in providing strategic leadership for planning, improvements to and upkeep of the campus to support the University of Southern Indiana’s mission, vision and strategic plan. The Assistant Director, in combination with the Director and Associate Director, will provide leadership and direction in the administration and operation of the Facility Operations and Planning (FOP) department, campus facilities, grounds and infrastructure.
Essential Functions include but are not limited to:
- Develops and encourages a team culture with expectations of mutual respect, professional growth, excellent customer service, accountability, safe operations and high quality of work. Promotes efficient use of our natural and financial resources, long and short-term planning and budgeting, and preventive practices.
- Provides leadership to and directly manages specified areas of responsibility of the department while managing and completing Facilities special and planned projects. The goal being to utilize the strengths and knowledge of the Assistant Director while providing them with experience and knowledge to become proficient as a manager of all the FOP areas.
- Ensures the facilities, transportation surfaces and grounds are maintained in the appropriate manner and quality level, the standards for cleanliness are met and associated services provided by the Facility’s Operations are of the proper quality level. Directs and manages the trash removal process and services, material recycling, hazardous material handling and other environmental services that are the responsibility of the FOP department.
- Assists Director and Associate Director with financial manager responsibilities of over $16 million. in Facility Operations accounts and small projects and averaging $25 million annually in Capital project accounts.
- Sets expectations and evaluates employees for satisfactory compliance with standards for work quality, safety, professionalism, work ethic and other job performance criteria.
- Exercise a high level of independent judgment and creative thought in working with Facility’s for implementation of best practices and continuous improvement in directing, planning, developing and delivering services to the University.
- Works in partnership with Operations supervision in ensuring Facilities Operations continually practices safe operations; services are provided which meet the campus needs and expectations; operations are evaluated to meet Best Practices; equipment, tools, and training are provided to enable supervisory and staff personnel to succeed in their responsibilities; and safety policies and procedures are in place.
- Directs and oversees all facilities and grounds immediate repair needs, contractual services, infrastructure, and shorter-term construction projects, including repairs of and return to service of utility outages; damages caused by mother nature or infrastructure failures; prioritization of repair and rehabilitation, and small construction and renovation projects; repairs, preventive maintenance, mandatory inspections and tests, and other facility operational services. Identifies qualified vendors as needed, prepares project cost estimates, and obtains quotes and bids for construction. Coordinates and monitors work and approves payments for work completed satisfactorily.
- Assists with the preparation of the annual and longer-term Operations and Capital budgets. Evaluates the need for additional employees and major equipment and makes recommendations for implementation and funding. Monitors compliance with the budget for the department. Assists in identification and estimates of infrastructure and equipment renovations and replacement projects for inclusion within the Capital budget plans.
- Collaborate with this FOP Director, Associate Director, and FOP supervision, to determine needs in the areas of improving employee relations with HR and FOP management; recruitment, selection, and hiring processes; education and training; disciplinary actions; policies and procedures; benefits education; the evaluations process; etc.
- Develops goals, objectives, and professional growth plans for staff members. Provides opportunities to improve their knowledge, skills, and abilities. Evaluates employees for satisfactory compliance to standards for work quality, safety, professionalism, work ethic, and other job performance criteria.
- Maintains working knowledge of all building, safety, fire and life safety codes, and regulatory requirements and related changes applicable to facility, plant, and campus grounds management, safety, and construction.
- Assist in preparing the annual Facility Space Study and infrastructure reports for submittal to the Commission for Higher Education, for calculating and consideration of the annual Repair and Renovation State funding, and for use by University Administration in submitting requests for funding of capital projects.
- Prepares reports and makes presentations to University groups, and departments as requested.
- Other duties as assigned.
Essential Knowledge and Skills:
- Bachelor’s degree required, preferably in Facility’s Management, Engineering, Architecture, Business, or another related subject . Master’s degree in a related field preferred.
- Minimum of five years’ experience in facility’s management or related field (e.g., industrial maintenance) required. Experience in supervising trades in large-scale complex environments preferred. Experience either overseeing the operation and care of a boiler and chiller plant or have extensive knowledge in electrical or plumbing infrastructure for large buildings preferred.
- Experience must include management of minor construction, maintenance, HVAC, or other infrastructure projects. Must possess demonstrated ability to plan, organize, direct, and implement such projects, delivering them on time, and to the satisfaction of users.
- Working knowledge of engineering and construction principles and practices, some budget and operational management, customer relations, personnel management, and the understanding of some regulatory codes for personnel and buildings preferred.
- Demonstrated ability, interest and experience in seeking out and applying creative and innovative ways of delivering services and projects efficiently and in ways that add value and enhance safety is required.
- Must possess strong interpersonal and communication skills, including skills in writing, speaking, and in data analysis and presentation.
- Collaborative team-oriented management style and effective relationship building skills are required.
- Well-developed understanding of the nature and purposes of a university and how the department’s function supports those purposes is required.
About the Department:
The department’s scope, including student housing, totals over 100 principal structures plus 20 additional structures, mostly historic, in New Harmony, Indiana. The department includes units with responsibilities for: HVAC and central plant maintenance; custodial and building services; grounds maintenance; motor fleet operations; material and equipment storeroom services; mail and distribution services; property management; service work ordering and coordination.
Application Process:
Click “Apply for this job” near the top right of this page to complete an application and upload application materials to the attention of James Wolfe, Search Committee Chair. Application materials should include:
- A letter of application
- A resume/vitae
- Unofficial Transcripts (Official transcripts required at a later stage)
For best consideration, please submit materials before March 12, 2023.
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