Assistant Property Manager

Prominent New York City Residential Property Management firm, with a portfolio of over 200 luxury properties, is currently seeking an Assistant Property Manager to join our team. Candidates that will be considered must be able to deliver outstanding client services to a portfolio of luxury cooperative and condominiums located throughout New York City.

Responsibilities include:

• Prepare and review tenant receivables for arrears
• Respond to daily email and voice mail messages
• Address concerns of residents or note and direct concerns to property manager
• Update Building Link when necessary (i.e. move in/out, library postings, reservations, new owners/residents, etc.)
• Scheduling/reserving rooms for events on building link
• Attendance of annual and board meetings, when requested
• Preparing of minutes and agendas for Board and Annual meetings
• Drafting letters as per request of agent
• Prepare and distribute memos, notices and other correspondence to residents, as per property manager
• Maintain current knowledge of each assigned property
• Receive, process and oversee all apartment alteration/decorating requests
• Communicate with superintendent and building staff
• Type up and submit incident reports to insurance brokers
• Assist managers with deadlines as well as day-to-day operations of running a luxury building
• Coordinate with agents on assisting with daily duties as well as compliance deadlines
• Tracking of deposits for move in/out, alteration/decorating agreements
• Communicate with front desk receptionist for set up of conference rooms
• Assist with covering of front desk phones, when needed
• Assist managers with all building compliance deadlines
• Assist with specials reports
• Communicate with shareholders who are looking to renew their sublet agreement
• Update or renewal of MDR form
• Review COIs
• Ad hoc duties•

Requirements

Knowledge, skills and abilities:

• 2 -5 years’ experience preferred
• Condo/Co-op experience highly preferred
• Good communication skills and follow-up skills

Minimum qualifications:

• Bachelors degree preferred
• Experience with luxury condos/co-ops preferred
• Proficient in Microsoft products
• Excellent verbal and written communication skills
• Experience with MRI, Yardi, Buildinglink, Avidxchange and ClickPay

Benefits

We offer full time employees a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Commuter Benefits Program, Basic Life/AD&D Insurance, Supplemental Life Insurance, Short-Term Disability, Long Term Disability, and 401(k) Retirement plan.

Paid Time and Holidays Off

We offer full-time employees 2 weeks’ vacation, 11 personal/sick days of paid time off as applicable through the calendar year.

Equal Opportunity Employer

Brown Harris Stevens Residential Sales believes that all persons are entitled to Equal Employment Opportunity, and we do not discriminate against our employees or applicants for employment because of race, creed, color, religion, national origin, gender identity and expression, sex, age, disability, marital status, political affiliation, sexual orientation, genetic information, or veteran or citizenship status provided they are qualified and meet the requirements for the job. Brown Harris Stevens Residential Sales provides Reasonable Accommodation to candidates with Disabilities. As per New York State Guidelines, all candidates hired must be vaccinated with the COVID vaccine.