Job description
As the Assistant to the Chair, you will be responsible for providing executive-level administrative support to the Chair of Pathology and Laboratory Medicine. This includes a wide range of high-level administrative duties, including executive scheduling, planning travel, submitting financial reimbursements, filing and retrieval, designing and maintaining database, composing executive correspondence, meeting logistics and preparation, and clerical functions. Primary duties include:
- Schedule meetings, conferences and maintain calendars (high volume)
- Prepare executive correspondences and assist with recording data and creating reports
- Logistic support and large event planning, both virtual and in-person
- Process travel and expense reimbursements
Salary Range: $55,600.00 to $110,600.00/annual
- 3-5 years of experience assisting c-level executives, highly preferred
- Excellent calendar management and scheduling skills with complex logistics
- Proficient in Microsoft Office Suite
- Exceptional customer service skills, including phone etiquette
- Excellent communication skills both written and verbal
- Superb organizational and time management skills
- Resourceful with ability to resolve and troubleshoot problems independently
- Ability and skill in handling confidential matters with tact and discretion
- Familiarity with pathology terminology, highly preferred
- High School Diploma or equivalent required (e.g. GED or HiSET)
UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
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