Job description

(Important! To apply you must submit a Shawnee County application at www.snco.us/oasys. Only applications received through the County website will be considered.)

SHAWNEE COUNTY, KANSAS Position Description

Benefits Assistant

POSITION NUMBER: HR1014A FLSA STATUS:N

POSITION DESCRIPTION
Under general supervision, this position has direct responsibility for the administration and maintenance of employees in the county’s benefit plans and retirement programs. Serves as the backup to the Payroll Assistant position. Performs other duties as required. This position is supervised by the Human Resource Director.

WORK PERFORMED
80% Benefits Management.

• Responsible for employee enrollment and maintenance in the insurance and benefits plans.
• Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries.
• Monitors and verifies cafeteria benefits and deferred compensation plans and provides information to employees on these plans.
• Enrolls all County employees for health insurance and retirement benefits.
• Administers the enrollment of new employees in the County benefits programs.
• Ensures the accuracy of all benefits enrollments in the HRIS and vendor systems.
• Completion of KPERS/KP&F transfer forms, withdrawal applications for terminated employees, annual contribution report and other KPERS/KP&F as needed.
• Assists in coordination of all necessary forms, and other information for the annual Open Enrollment of the County’s Health Insurance Plans, Flexible Spending Accounts, and ancillary insurance plans.
• Assists with new-hire orientations.
• Prepares and submits invoices for bill payment.
• Reconciles billing for insurance and benefits vendors.
• Issues memos pertaining to benefits.
• Balances employer and employee payments to KPERS each pay period and completes annual reporting.
• Manages COBRA enrollments and communicates employee terminations to provider.
• Works closely with all departments to facilitate payroll and benefits.
• Communicates with various third party administrators for benefits, payroll, and Worker’s Compensation.
• Ensures proper coding of employee benefits for yearly 1095 reporting.
• Assists in planning annual Open Enrollment and attends all enrollment sessions to aid employees.
• Assists employees regarding retirements from Shawnee County and KPERS.
• Maintains payroll and benefits documentation in employees’ files.
• Maintains departmental files regarding payroll and benefits.
• Performs other clerical duties including compiling reports and documentation, writing correspondence, answering phone calls, emails, and walk-in inquires to assist employees with payroll and benefits questions.

20% Payroll Backup.

• Serves as a backup to the Payroll Assistant.
• Trained to conduct all aspects payroll operations and bi-weekly processing in the absence of the Payroll Assistant.
• Provides quality checking of payroll process for Payroll Assistant.

KNOWLEDGE, ABILITIES AND SKILLS
Knowledge of:

• Governmental accounting regulations, procedures and operations.
• State and Federal tax tables and computations.
• Bookkeeping principles and paraprofessional accounting practices.
• Working knowledge of employee benefits and applicable policies, rules, and regulations.

Ability to:

• Participate in processing bookkeeping and accounting work of considerable volume.
• Make complex and varied arithmetic computations and tabulations rapidly and accurately.
• Understand and carry out complex oral and written instructions.
• Communicate effectively, both orally and in writing, using the English language.

Skill in:

• Proficient with Microsoft Office Suite or similar software.
• Excellent organizational and time management skills.
• Excellent written and verbal communication skills.

MINIMUM QUALIFICATIONS

• High School Diploma or GED Certificate
• Bachelor’s Degree from an accredited college or university.
• Four (4) years’ experience in bookkeeping, conducting payroll, or conducting Human Resources activities with payroll related duties may be substituted for the required education (in addition to the required experience listed below).
• Two (2) years’ experience in an administrative or clerical role.
• Valid Driver’s License and able to operate County-owned vehicle (HR-2013-2).
• HR-2013-2: Driving record that shows: No misdemeanor or felony convictions for traffic/vehicular offenses (DUI, vehicular homicide, reckless driving, hit and run, etc.) on the driving record that are less than five (5) years old; No more than two (2) at fault or chargeable accidents on their driving record that are less than five (5) years old; No more than two (2) traffic infractions (speeding, failure to yield right of way, etc.) that are less than one (1) year old.

PREFERRED QUALIFICATIONS

• Bachelor’s Degree from an accredited college or university in Accounting, Finance, Business Administration, Human Resources or related field.

SPECIAL REQUIREMENTS

• Required to pass a pre‑employment physical and drug screen.

This Position Description is not designed to list all tasks and responsibilities of this position. Shawnee County reserves the right to revise or change job duties as the need may arise. This Position Description does not constitute a written or implied contract of employment.

(Important! To apply you must submit a Shawnee County application at www.snco.us/oasys. Only applications received through the County website will be considered.)

Job Type: Full-time

Pay: $19.60 - $21.64 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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