This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Billing Rate Administrator to join our team. This position offers the flexibility to be fully remote while working in Seattle, Portland, or Los Angeles.

This position is responsible for the system setup and maintenance pertaining to timekeeper, client, and matter rate arrangements. This position will report on and audit rates within the billing system and provide rate information to various teams within the firm. This position will also work with the Business Intake team to audit new client and matter rate setup and with the Billing/E-Billing teams to update and implement rate arrangements.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

On a typical day you will:

• Serve as primary firm contact for attorneys seeking information about client and matter level rate arrangements
• Set up new timekeepers and maintain status of existing timekeepers in financial system
• Enter new or update existing client/matter billing rates; review and modify new matter intake where needed
• Review client engagement letters and outside counsel guidelines; update matters for compliance with listed requirements, including coding cost exceptions
• Produce Excel charts for the purpose of batch system rate loads
• Create and maintain an electronic folder/database of top client and matter rate arrangements
• Audit and maintain individual timekeeper rates
• Monitor end dates to existing client arrangements
• Monitor and maintain client volume discounts in the billing system
• Assist with year-end rate reviews for all clients and billing attorneys
• Communicate changes in arrangements to Business Intake and the billing team
• Work closely with E-Billing team to ensure proactive submission of timekeepers and rates to prevent invoice rejection
• Collect, monitor, and manage client deadlines for rate submission and pre-approval of rate increases
• Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings

Join us if you have:

• Finance or Accounting Degree, or 3+ years relevant experience in an automated accounting department, preferred
• Demonstrated high level of ability to use MS Excel
• Knowledge of Elite Enterprise and/or Aderant software preferred
• High degree of accuracy and attention to detail
• Strong written and oral communication skills
• Must perform well under pressures of deadlines, heavy volumes, and requests
• Demonstrated ability to learn new technologies quickly and independently required
• Must be a team player and have ability to work independently, with minimal supervision
• Previous experience in a law firm or professional services organization, supporting a multi-office environment, preferred
• Ability to work overtime as needed

Who We Are

Davis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What’s in it For You?

DWT offers competitive compensation in addition to ample benefits including but not limited to:

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

The annualized salary range for this position in Washington is $69,000 to $78,000 ($35.38 - $40.00 hourly). Actual pay will be adjusted based on the candidate’s education, training, experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program. For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.

The annualized salary range for this position Los Angeles is $66,000 to $81,000 ($33.85-$41.54 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.

Davis Wright Tremaine LLP embraces diversity, equity and inclusion. It brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.

Diversity, equity, and inclusion are part of the fabric of Davis Wright Tremaine—central to who we are and what we do. Our vision is to foster a culture where all talented individuals—including those who are traditionally underrepresented in the legal profession—can have, and can see, a path to success. In order to support this vision, we request that you voluntarily provide the following demographic data. All self-reported demographic information is stored securely in a manner that is compliant with DWT’s privacy and security policies and is only accessible by authorized members of the Talent Acquisition and HR Departments; it is not shared with any of the hiring decision-makers.

Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email CarrieMcIntyre@dwt.com.

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