Job description

We are looking for a bookkeeper to organize and coordinate administration duties and office procedures as well as maintain QuickBooks, posting expenses, payroll, benefits, bill collection and producing financial statements. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Bookkeepers’ duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors/customers, run a register (if needed) and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful bookkeeper should have experience with a variety of office software (email tools, spreadsheets and QuickBooks) and be able to accurately handle administrative duties. Ultimately, the bookkeeper should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

• Serve as the point person for office manager duties including maintenance, mailing, supplies, equipment, bills, errands, shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office General and Administrative budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences
• Process weekly payroll and coordinate employee benefits
• Resolve billing disputes with account holders
• Provide business forecasting and budget development

Skills

• Proven experience as an Office manager, Front office manager or Bookkeeper
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Proficiency in QuickBooks
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills are required.
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as a bookkeeper or accountant a plus.

Job Types: Full-time, Part-time, Contract

Pay: $18.50 - $25.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Paid training

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Skaneateles, NY 13152: Reliably commute or planning to relocate before starting work (Required)

Experience:

• QuickBooks: 2 years (Required)

Work Location: One location

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