Job description

Job Description
Bookkeeper

St. Elizabeth Ann Seton Church, Hiawatha, IA

Parish Mission Statement: Inspired by the Holy Spirit and the loving service of St. Elizabeth
Ann Seton, we strive to be a spirit-filled community of disciples in the Catholic tradition. We will be known for service to individuals, family and society through hospitality, education and acts of charity.

Why do we exist: To bring people into a growing relationship with Jesus Christ

Position Summary:
The Bookkeeper is part of the office staff at St. Elizabeth Ann Seton. General responsibilities include deposits, bill payment, payroll, electronic fund transfer and record keeping. This position also includes preparing information for financial statements and involvement in budget preparation.

The bookkeeper is responsible to the Director of Operations. The bookkeeper also works with our parish staff, and other parish commissions and groups. This position is a part-time position averaging 28 hours per week.

General Description:
The Bookkeeper is growing in a relationship with Jesus Christ. He/she is someone who demonstrates continued growth in The Four Characteristics of a Disciple: Pray, Learn, Share and Witness. He/she shares faith, serves the community and expresses the love of God and neighbor through ministry. The Bookkeeper is an integral member of the parish staff and shares in the responsibilities of the parish community to bring people into a growing relationship with Jesus Christ.

Duties and Responsibilities:
1. General Administrative a. Be a catalyst for good cooperation and business relationships among all parish entities, staff, commissions and parishioners b. Maintain spiritual influence and presence in overall administrative activities of the parish c. Attend office staff meetings d. Attend annual Archdiocesan training sessions if offered e. Provide backup assistance to the office f. Perform other related duties as required

2. Financial a. Act as contact person for any banking issues b. Deposits – Make weekly bank deposits, process donations through electronic fund transfer, record all deposits and giving in accounting and parish software c. Records of Giving - Maintain accurate records of individual giving to established funds, resolving parishioner questions, issuing and mailing of regular statements of giving d. Oversee and monitor weekly money counters

e. Bill Payment – Review bills and recurring obligations, enter into accounting software and print checks, present to the pastor for approval and mail before due f. Maintain Accounts/Payable files g. Balance all bank statements monthly h. Payroll – Calculate payroll and withholding, perform electronic fund transfer for payroll, maintain monthly payroll files, update employee W-4’s yearly, process annual
1099’s, work with Honkamp Krueger. i. Work with the Director of Operations to generate information necessary for financial reporting (e.g. committee reports, balance sheet, income statement, cash flow statement, parish reports, etc.) j. Prepare annual financial reports for the Archdiocese k. Calculate compensation for visiting priest’s services, balancing records of Mass stipends, regularly prepare checks for all priests celebrating Masses here l. Acknowledge all Bequests/Memorials m. Submit funeral lunch bills to appropriate family member n. Monitor Wine and Wisdom expenses and provide accountability of same to St. Pius X o. Submit payment to the Parish Representative for large functions held in Seton Hall p. Keep binder of restricted gifts updated and balanced to the Balance Sheet monthly

3. Human Resources a. Maintain HK system and Who’s Where employee database for the Archdiocese

4. Administrative (position may include the following) a. General office assistance b. Oversee parish finances

Qualifications:

This position requires a high school diploma or GED, as well as two years related accounting experience. Some college with an emphasis in accounting is preferred.

Equipment Used: Multi-line Telephone System

Basic Office Equipment
10-Key Calculator
Computer/Printer
Copy Machine
Fax Machine

Work Traits:

1. Knowledge of general accounting practices and procedures
2. Proficient in spreadsheet, PC software and computerized accounting software
3. Ability to handle confidential material in a professional manner
4. Ability to effectively communicate with staff, parishioners and the community
5. Ability to provide high quality service to others

General Requirements:

1. Effective mathematical and analytical ability
2. Ability to work in an organized and efficient manner
3. Ability to manage multiple priorities and maintain deadlines

Competencies

• Exhibits SEAS Core Values
• Sacrificial Stewardship (Self Aware/Responsible)
• Authentic Hospitality (Vulnerable)
• Growing Disciples (Always Growing)
• Builds Relationships
• Develops and leverages effective working relationships with other members of St.

Elizabeth Ann Seton Staff as well as ministers and church members.

• Acts with respect toward others.
• Gains acceptance by understanding the viewpoints of others and seeking

“win/win” solutions.

• Communicates Effectively
• Provides clear, consistent and timely communications.
• Gives compelling reasons for ideas and recommendations.
• Strategic Focus
• Translates St. Elizabeth Ann Seton vision into clear and effective plans. o Eradicate Consumerism - Will this "activate ownership (instead of consumerism) amongst our staff/key volunteers"? o Joyful Leaders - Will this "cultivate joyful service in our staff/leaders"? o Accessibility - Will this "reduce obstacles in living the faith"?
• Delivers Results
• Develops and consistently executes performance objectives.
• Can be counted on to achieve goals successfully.
• Consistently performs and adds value.
• Leads Effectively-if applicable
• Assesses and fills positions with qualified individuals.
• Sets clear and measurable goals, coaches individuals to do the same.
• Supports, appreciates and monitors progress and results; provides ongoing performance feedback.

The buzz about this person will sound like this: (we’ll call him or her “Sam”) (Some of these points may not apply to your current position, yet may help you to better understand our culture.)

1. Sam’s driven by relationships, not by performance, and has created a tribe that serves with excellence.

2. Sam’s very trained, but humbly seeks what God is currently doing at St. Elizabeth
Ann Seton.

3. Sam’s not just a worship leader, Sam is a worship MINISTRY leader.
4. Sam may (or may not) be the most creative person, but is able to LEAD the creatives.

5. Sam thinks like a high-level manager; always thinking ahead, taking care of details, and leading people.

6. Sam’s able to administrate: either detail oriented or people oriented and able to manage projects efficiently.

7. Sam doesn’t feel like it’s necessary to be good at everything, but rather is great at getting the best from the teams.

8. Sam hates “silos” and loves teaming up with people to get something done.
9. Even though Sam is really talented, it’s clear that Sam is a true shepherd.
10. Sam is so teachable, and though Sam has plenty to be proud about, Sam is just the most approachable and unpretentious person.

Revised April 27, 2022

Job Type: Part-time

Pay: $17.00 - $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Paid time off
• Paid training
• Professional development assistance

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Hiawatha, IA 52233: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Preferred)

Experience:

• Accounting: 1 year (Preferred)
• General ledger accounting: 1 year (Preferred)
• Analysis skills: 1 year (Preferred)
• 10 key typing: 1 year (Preferred)

Work Location: One location

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