Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at https://umjobs.silkroad.com/ for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through Indeed.com or use easy apply through Indeed.com*.

The University of Montana Institute of Ecosystems (UM IoE) invites applications for a Budget Analyst III to provide professional level accounting, budgeting and administrative services for the UM IoE. Responsibilities include pre-award and post-award management of IoE grants and contracts submitted to multiple federal and private agencies. Grant management involves developing and managing budgets for IoE faculty affiliates, including planning, proposal development, grant set-up and submission, assessment, and reporting for all fiscal accounts.

The Budget Analyst III position will work under the Director of Strategic Fiscal Planning for the Center for Biomolecular Structure and Dynamics (CBSD) and will report to the Director of the University of Montana Institute on Ecosystems (UM IoE). The Budget Analyst III serves as the liaison between the UM IoE and the Office of Sponsored Programs for all levels of grants management. The Budget Analyst III position will maintain productive working relationships and positively representing the UM IoE through effective interaction with campus administrators, faculty members associated with the IoE, and UM staff. This is achieved by coordinating with the Office of Sponsored Programs, Business Services, the Graduate School, the UM Foundation, and other entities including Administrative Units with which the UM IoE may have financial relationships.

An outline of the fiscal and administrative function of this position are below:

• Primary point person for pre-award budget creation for faculty affiliated with the UM IoE, which requires familiarity with the Cayuse grant preparation platform, federal agency budget guidelines and funding opportunity announcements, budget justification policies, and indirect cost requirements.
• Primary point person for post-award implementation and oversight which requires knowledge of budget spending rules, re-budgeting policies, and overall guidelines.
• Create and maintain accurate and timely spreadsheets, graphs, and databases utilizing spreadsheet or database software such as Microsoft Excel and Access for purposes of tracking and managing grant accounts.
• Accurately conduct analyses, interpreting accounting/budgeting information, spreadsheets, and reports, in order to provide timely grants documentation for the UM IoE Director.
• Ensure compliance with federal, state, and university policies/procedures relating to all grant-related fiscal activities.
• In collaboration with the CBSD grants management team, monitor, analyze, and assess purchasing and personnel transactions for fiscal impact, and independently initiate appropriate action in response to needs, such as budget modifications, revenue reallocations, reports, cost transfers, payment transactions, and personnel forms.
• Provide accurate and timely fiscal reports and monthly forecasts.

Required Skills

• Strong accounting skills including budget tracking, account reconciliation, ability to interpret and understand account legers and balances.
• Ability to manage multiple accounts and accounts with multiple sub-legers, index codes and activity codes.
• Demonstrated skills in Microsoft Excel or similar spreadsheet programs. Ability to create and manipulate mathematical formulas, numerical and text data within spreadsheets, and to create and manage multi-page budget spreadsheet.
• Working knowledge of Microsoft Word and basic working knowledge of Microsoft Teams and/or Zoom software programs.
• Ability to apply best practices and conform to grant management guidelines of the Office of Sponsored Programs at the University of Montana or experiences with similar systems.
• Ability to work cooperatively with others.
• Strong written and verbal communication skills.
• Strong planning and time management skills with the ability to meet deadlines.
• Adaptability, capacity to meet challenges and learn new skills.
• A positive and constructive attitude, ability to interact patiently and respectfully with co-workers, learn from constructive criticism, and provide guidance to others as needed.

Minimum Required Experience

• Associates degree and two (2) years experience.

Preferred Qualifications

A preferred candidate has a degree in Accounting or a related field, and the following knowledge, skills, and abilities:

• Experience in pre-award and/or post-award financial grant management.
• Experience in job-costing or tracking project specific costs.
• Experience in developing and maintaining excel workbooks to track actual costs and expense projections to budget.
• Experience in governmental or non-profit accounting.
• Software experience in Excel, Banner, Grizmart, and/or QuickBooks Pro.

About The University of Montana

The University of Montana-Missoula delivers high-quality academic programs in the Life Sciences across scales that range from biomolecules to ecosystems. The mission of programs in the Life Sciences is three-fold: first, to educate students at all levels from the baccalaureate to the doctoral, so that they acquire the knowledge, skills, and attitudes needed to succeed as professionals and as citizens in a rapidly changing world where challenges and opportunities include Life Science components; second, to foster strong research programs that create new knowledge, understanding, and approaches in study of living systems that also enhance the student learning environment; third, to apply the science of living systems to benefit the university, state, region, nation, and the world.

The University of Montana is flagship, an R1 research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains where three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

• University of Montana
• Video: Mission First, People Always
• UM on YouTube
• City of Missoula
• Video: There's This Place
• Destination Missoula
• Missoula Area Chamber of Commerce
• The State of Montana
• Visit Montana

Position Details

Position Title: Budget Analyst III

Position Number: NEW

Department: Division of Biological Sciences

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through

Friday 8:00 am to 5:00 pm, 12 months/year

Salary: $26.435/hr Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department.

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include: Insurance package, mandatory retirement plan,

partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.

How to Apply

Priority Application Date: Sunday, June 11, 2023 by 11:59 PM (Mountain Time)

Complete applications received by this date will be guaranteed consideration. To receive full consideration, candidates are required to submit all of the following materials.

Please submit the following application materials** via the UM Jobs portal and by clicking "New Resume/CV" button. Please do not apply through Indeed.com*.

A complete application Includes:

• Applying through Indeed.com or easy apply through Indeed.com may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.

**Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.