General Information

This is difficult and responsible administrative work directing the functions and operations of the city clerk's office including payroll, purchasing and providing assistance to the Prichard City Council; performs fiscal services in the capacity of treasurer.

IMPORTANT NOTICE: AVAILABILITY OF

COMPUTERS AND SCANNERS

Reservations for computers are encouraged. Computers may be reserved in 30 minute time periods. Consecutive 30 minute time periods are also available. Please call (251) 470-7727, extension “0” to make a reservation.

Walk-ins are welcome. However, priority use of the equipment will be given to those with reservations. Computer stations are limited in order to maintain social distancing and will be cleaned at the end of each timed reservation.

While on site, please take precautions to protect yourself and others from Covid-19 by wearing a mask and maintaining social distance as outlined in the Center for Disease Control (CDC) Guidelines.

Please also note that our lobby has limited capacity in order to maintain social distancing. No more than one person may accompany those using the computers and both parties must remain in the individual kiosk area that was reserved.

NOTICE:

Documents are not automatically attached to your JobOpps account (profile). You must select and attach required documents to every application through the attachments tab on the application screen when you are applying.

It is extremely important to provide a valid email address on your application and to monitor the email account for notifications and additional information.

As you create a JobOpps account, you will be asked for Notification Preferences (email or paper). Paper notification is not available; therefore, "email" should be selected. All notifications will be sent by email only.

To ensure that messages arrive in your inbox safely, please add @personnelboard.org and @governmentjobs.com to your Safe Sender list. If you need details on how to add email addresses to your Safe Sender list, please refer to the Help documentation of your email program, or contact your email service provider.

JURISDICTION YEARLY RATE
CITY OF PRICHARD $41,280 - $64,044

EXAMINATION: IMPORTANT NOTICE TO APPLICANTS. READ CAREFULLY. No written or oral examination will be required. Applicants will be scored on the basis of an evaluation of their education, training, experience, and personal qualifications as outlined by the candidates' sworn statements in their application, upon corroborative evidence obtained by investigation and the applicants' responses to the job-specific Supplemental Questions. Applicants must provide all background information and supportive documents as requested on the application, supplemental questions and job posting.

Requirements

MINIMUM QUALIFICATION REQUIREMENTS: Completion of four years of college level course work in public administration, business administration or related field, preferably supplemented by graduate level course work, and considerable responsible administrative experience in local government; or any equivalent combination of training and experience sufficient to indicate ability to do the work.

ESSENTIAL REQUIREMENTS OF THE WORK : Comprehensive knowledge of municipal organization and of individually controlling statutes, ordinances and charter provisions; thorough knowledge of the powers, functions, practices and procedures of the council; thorough knowledge of accounting and general office practices as to ensure ability to carry duties of the particular office to successful conclusion; administrative ability; ability to establish and maintain effective working relationships with government officials and the general public; in larger municipalities, ability to plan and supervise the work of others is also required.

Description

EXAMPLES OF WORK: (Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) Has charge of the City Clerk's office with responsibility for attending official meetings and keeping minutes of proceedings; keeping records pertaining to affairs of the city; receiving, depositing and having custody of all monies, funds and securities of the city; serving as principal financial officer of the city with responsibility for preparation and maintenance of accounting records and financial statements; disbursing funds; issuing and collecting for business licenses; serves as chief personnel officer for the city and prepares and oversees the preparation of personnel and payroll records; furnishes technical assistance to departments in areas such as management, personnel, accounting, budget, purchasing, data processing and insurance matters; participates in municipal elections; responds to complaints and requests for information from the public; assists in preparation of annual budget; coordinates activities between the council and mayor. Has custody of the city seal and is responsible for its use and safekeeping. Receives collections made by other departments and deposits them in the correct account; performs related work as required.

Important Information

DISTINGUISHING FEATURES OF THE WORK: Duties include a wide variety of administrative functions of the city government, performed under general direction and being largely guided by statutory requirements, ordinances and broad policies laid down by a council, but involving individual responsibility for their interpretation and application. The City Clerk - Treasurer serves as treasurer of the municipality. Directs and supervises the activities and personnel of the office.

IMPORTANT INFORMATION FOR ALL APPLICANTS

NOTICE:

Documents are not automatically attached to your JobOpps account (profile). You must select and attach required documents to every application through the attachments tab on the application screen when you are applying.
__________________

All applications must be submitted online through the Mobile County Personnel Board JobOpps site.

Paper applications will not be accepted and will be returned.

An email address is required for all applications. For information on obtaining an email address, visit the FAQs link (Download PDF reader) on the Job Opportunities page at www.personnelboard.org. The Mobile County Personnel Board does not endorse any particular provider.

Accuracy and truthfulness are of primary importance for Merit System employment and all applications are reviewed with this in mind. Errors, omissions and inaccurate information on the application will be construed as an incomplete application and will result in rejection of the application. Therefore, special attention should be given to each and every question and every attempt made to answer each correctly.

Resumes will not be accepted in place of completing the education and experience sections of the application.

INCOMPLETE APPLICATIONS WILL BE DISQUALIFIED

Applications must be complete and all required or supplemental documents (college transcripts, driver's license, and/or certifications) must be attached at the time of submitting the application. See the job posting and the supplemental questions for required documents for each job posting.

If needed, computers and scanners are available in our office
at 1809 Government Street, Mobile, Alabama.
Our office hours are 8:00 am to 5:00 pm Monday - Friday, except for major holidays.

Only one application will be accepted per applicant per job posting.
Subsequent applications submitted for the same job posting will be rejected.

COLLEGE TRANSCRIPTS

College transcripts, where required or otherwise to be considered, must be attached as part of completing an application. Grade reports, computer downloads of grades, and diplomas are not transcripts and will not be considered. Transcripts must be either an official or student copy issued by the educational institution. See the College Transcript Information (Download PDF reader) link on the Job Opportunities page at www.personnelboard.org for additional information and requirements regarding educational transcripts.

OPEN TO: All who meet the requirements as set forth in the job posting and who may lawfully be appointed to a position. Applicants for sworn law enforcement positions must be U.S. citizens.

RESIDENCE REQUIREMENTS: Unless otherwise stated in the job posting or supplemental questions, there are no residence requirements in order to apply. Applicants must bear all expenses incurred in reporting for testing or appointment. Upon appointment, the law gives the right to each Appointing Authority (Employer) to fix any further legal requirements regarding residence.

FINAL DATE FOR FILING APPLICATION: The completed application should be returned as soon as possible. In the event of tied scores, Rule 8.1 dictates that ties will be broken by the order in which applications are filed. Applications must be submitted by the final filing date and time specified on the job posting.

VETERANS PREFERENCE: For complete information on Veterans Preference points on an open competitive application, view the Veterans Information (Download PDF reader) link on the Job Opportunities page at www.personnelboard.org.

MEDICAL EXAMINATION: Eligibles selected for appointment must meet the established medical and physical standards for the class of work. The medical examination must be by one of the physicians designated by the Personnel Board. Appointees must bear the cost of the examination.

The Mobile County Personnel Department reserves the right to limit the number of applicants summoned for interview. In such instances, a preliminary appraisal of qualifications, as indicated by the completed application, will be utilized as a guide in the selection of candidates to be summoned.

Aid and assistance in the examination procedure is available for the visually or otherwise disabled. Assistance may be requested by contacting the Mobile County Personnel Board at 251-470-7727.

A "Practice Test Seminar" is held in the Personnel Department Office, 1809 Government Street, Mobile, Alabama, at 9:00 a.m. on the third Wednesday of every month. The purpose of these seminars is to acquaint applicants or interested citizens with design format and procedures utilized by the department in its administration of written test selection devices. Inasmuch as testing facilities are limited, the seminars will be on a first come, first served basis, as long as space remains available.

NOTICE: The continuing eligibility for appointment of those who secure a place on the eligible list is subject to future changes in specifications.

GEORGE SMITH, DIRECTOR

THE AGENCIES WE SERVE ARE EQUAL OPPORTUNITY EMPLOYERS