Job Description

Description

Description

Constellation Home is growing, and we are always looking to add quality people. We are actively seeking a Senior Administrative Assistant in our convenient White Marsh location. This is a great opportunity to join Constellation Home – Maryland’s #1 Home Services provider.

• Expected salary range of $46,714 - $51,905 per year, varies based on experience, along with comprehensive benefits package that includes bonus and 401k.
• Annual raises and bonus
• Paid vacation in your first year
• 9 paid holidays
• Generous benefits for medical and dental
• 401k with company match

Job Summary:

• Provides complete administrative support to the residential service unit. Creates schedules and posts payroll for field service technicians. Prepares various reports involving statistical studies as needed by all levels of supervision.

Primary Duties and Responsibilities: (Essential Job Function)

• Coordinates scheduling of work in conjunction with Workload Planning Unit.
• Consults with Managers regularly and answers questions from supervision concerning personnel matters.
• Verifies accuracy of timesheets in Etime and posts time for Payroll.
• Reconciles Labor Summary Reports.
• Develops the work schedule for the Section by coordinating available manpower, vacation approved, special requests and day/evening/skill requirements.
• Develops and analyzes data and creates reports to determine staffing required for each specialty group and assists supervision in the planning of controllable labor hours.
• Updates computer files daily to reflect abilities of field personnel or any schedule changes for upcoming days.
• Indicates special work assignments to available field personnel in coordination with Workload Planning.
• Posts changes to Primary Skill records, Secondary Skill records and other pertinent data.
• Establishes and updates section confidential personnel records and statistics including absence/lateness records and promotional and lateral changes in personnel.
• Gathers statistics, generates, and analyzes data to assist supervision in determining field personnel performance and dispatch operations.
• Provides clerical support within the Section including scheduling meetings, maintaining general files, and handling confidential information.
• Assists in handling employee work related problems.
• Orders office supplies.

Job Specifications:

Skills/Abilities:

• Excellent verbal and written communications skills
• Excellent organizational skills with an ability to think proactively and prioritize work
• Experience exercising discretion and confidentiality with sensitive company information

Education/Experience:

High School Diploma or GED required/ Bachelor’s degree preferred.

Over two years related work experience or equivalent combination of formal education/training experience.

Other (Including physical requirements, working conditions, etc.):

• Overtime and various work hours may be required to support business operations.
• May perform other duties as assigned.
• Works under minimal supervision
• Occasionally acts as alternate to the Office Manager.

Disclaimer:

Recent convictions for crimes reasonably related to the activities of this job may disqualify an applicant.

Qualifications

Constellation is proud to be an equal opportunity employer and employees or applicants will receive consideration for employment without regard to: age, color, disability, gender, national origin, race, religion, sexual orientation, gender identity, protected veteran status, or any other classification protected by federal, state, or local law.

VEVRAA Federal Contractor