Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship and practice.

At Pacific University we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove, Hillsboro, Eugene, and Woodburn. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, acquire and share knowledge.

GENERAL DESCRIPTION OF POSITION:

The role of the Coordinator of Program Administration is to provide administrative and general office support to program faculty, adjunct instructional faculty, and students spanning the totality of the curriculum.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:

Administrative support for the School of Physician Assistant Studies (SPA)

• Work includes copying, filing, scanning, data entry, answering phones, and the general support of students, staff and faculty for SPA
• Serves as front desk reception and is the first impression/ representation of the School
• Provide administrative support to the Didactic and Clinical Teams and faculty within SPA (file, data entry, copying, Moodle etc.)
• Assist in special events including commencement, student orientation, and program advisory board meetings, gathering and organizing materials, ordering food, refreshments, set-up, etc.
• Maintains honorarium, enrollment and other data reports for each academic year
• Manage and update school website
• Communication – Assist with social media, newsletters, and collaboration with MarCom website team regarding updates and announcements
• Take meeting minutes for all SPA faculty and administrative meetings
• Assist with the administrative functions of program accreditation
• Maintain accreditation data files
• Responsible for scheduling rooms and catering for on and off campus events and meetings
• Maintains honorarium, enrollment and other data reports for each academic year
• Produces, uploads, processes and distributes course and faculty evaluations. Serves as the primary contact for IOTA360
• Tracks all immunizations and certifications in MRT, certifies background checks and drug screens in Certiphi
• Assist with managing the budget and signing off on purchases and invoices
• Update’s preceptor license expiration dates and AA expiration dates in Typhon

SECONDARY FUNCTIONS:

Perform other related duties as assigned.

JOB SCOPE:

Duties require independent decision making about administrative duties related to the didactic and clinical phase of the program. Autonomy in maintenance of Filemaker and Fortis database, Typhon and Certiphi. Requires appropriate decision-making and communication in physical absence of the Manager of Admin. Svs. Responsible for timely and diplomatic interactions with students, faculty, staff, and medical community. Must prioritize and respond appropriately to time sensitive issues.

SUPERVISOR RESPONSIBILITY:

None

EDUCATION AND/OR EXPERIENCE:

Experience in an automated office environment (academic, medical, etc) preferred; however, on the job training is feasible if the individual possesses the needed knowledge, skills, abilities and behaviors.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:

• Ability to work independently as well as excellent team member skills to communicate and work well with students, staff, faculty and administrators.
• Attention to detail
• Strong organizational skills

WORKING CONDITIONS:

Occasional local travel to main campus and regional travel to support students and the program at conferences. Occasional night and week end duties with compensatory time off.

PHYSICAL ACTIVITIES:

X Climbing X Balancing X Stooping X Kneeling X Crouching X Crawling X Reaching X Standing

X Walking X Pushing X Pulling X Lifting X Fingering X Grasping X Feeling X Talking X Hearing

X Repetitive motion

PHYSICAL REQUIREMENTS :

__Sedentary work __Light work X Medium work __Heavy work __Very Heavy work __Visual acuity

At Pacific University we are dedicated to providing experiences that are authentic, holistic, equity minded, and responsive. We continue to develop our equity practices with a particular focus on racial equity.

For qualifying employees, our benefits include generous paid time off for vacation, holidays (including winter break) and sick leave. We offer medical coverage with alternative care (in-network services covered at 100% after payroll deduction), comprehensive dental, vision plans, 9% contribution to retirement after one year of service with no match required, free mental health appointments, and tuition remission for employees and their dependents. We cover employer paid life, short term disability, and long term disability insurance. On campus benefits include free access to our sports facility and library, with discounts on campus food, bookstore purchases, clinic services, and gear rentals through our outdoor program (kayaks, snow shoes, bikes and more).

Candidates from diverse backgrounds are encouraged to apply. Studies have shown that candidates that are female and/or BIPOC are less likely to apply for jobs unless they meet all of the qualifications they find in the job description. We are seeking the best candidate for the job, and that candidate may be a person who comes from a less traditional background. We encourage you to apply even if you don't meet every minimum qualification described or are unsure if your experience could be considered related experience.

NOTICE OF NONDISCRIMINATION POLICY

It is the policy of Pacific University not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex or gender, gender identity and/or expression, sexual orientation, military, veteran or Vietnam Era status, or any other protected classification recognized by applicable law, in admission, access to, or treatment in employment, educational programs or activities as required by Title IX of the Education Amendments of 1972, section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, the Americans with Disabilities Act of 1990, or any other applicable state or federal law, or city ordinance. Questions or complaints may be directed to the Vice President for Academic Affairs, 2043 College Way, Forest Grove, OR 97116, provost@pacificu.edu.

Application materials will be screened and interview candidates will be selected and notified by telephone. The hiring process normally consists of several interviews and can last several weeks depending on the position. All applicants will be notified once the position is filled. Employment is contingent upon eligibility to work in the United States.