Corporate Service Senior Associate – Protocol Section
Job description
Corporate Service Senior Associate – Protocol Section
We are looking for a highly motivated professional to join the Protocol Section team.
ABOUT THE IDB:
At the Inter-American Development Bank, we are devoted to improving lives. Since 1959, we have been a leading source of long-term financing for economic, social, and institutional development in Latin America and the Caribbean. We do more than lending though. We partner with our 48-member countries to provide Latin America and the Caribbean with groundbreaking research about relevant development issues, policy advice to inform their decisions, and technical assistance to improve the planning and execution of projects. For this, we need people who have the right skills and are passionate about improving lives.
OUR CULTURE:
Our people are committed and passionate about improving lives in Latin America and the Caribbean, and they get to do what they love in a diverse, collaborative, and multicultural work environment. We are the first Latin American and Caribbean development institution to be awarded the EDGE certification, recognizing our strong dedication to gender equality. We encourage women, afro-descendants, Indigenous peoples, the LGBTQ+ Community, and persons with disabilities to apply. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at HRSC@iadb.org to request reasonable accommodations to complete this application.
WHAT YOU WILL DO:
- Coordinate and implement the planning and organization of all ceremonial aspects of official meetings, including the IDB/IIC Annual Meeting and governor’s regional meetings.
- Guide and apply the observance of the order of precedence at all official events that take place in the Bank.
- Prepare executive summaries, bios, minute-by-minute programs, scripts, and talking points for the Annual Meeting and regional meeting of Governors.
- Generate key indicators to measure the efficiency of services provided by the Protocol Office and create instructional infographics.
- Draft protocolary correspondence including verbal notes with country members, States, and embassies.
- Oversee the updating and implementation of policies related to Representation of Expenses of officials and the use of Symbols of the Bank.
- Prepare, edit, and revise invitations and general correspondences related to official events.
- Coordinate high-level visits to the Bank, including the coordination with IDB Security their arrival to expedite their access to Bank’s facilities.
- Coordinate the periodical review of key documents such as the Section’s Frequently Asked Questions (FAQ), diplomatic lists, head of states and head of governments lists, and the Protocol Handbook.
- Lead the preparation and execution of National Day celebrations at the Bank which includes liaising with country-members offices and overseeing the overall organization of these events.
REQUIRED SKILLS AND PROFICIENCY:
Link to Technical Competencies ( please Ctrl + Click)
Link to Core Competencies ( please Ctrl + Click)
QUALIFICATIONS
Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.
Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB Group.
Education: Master’s degree in Social Sciences, Political Science, or International Relations, or other related fields.
Experience: You have at least five years of relevant professional experience in the field of international diplomacy and international organizations. Proven experience in the areas of protocol and ceremonial, especially organizing high level official events. Effective interpersonal, management, and negotiation skills validated through successful interaction with stakeholders. Proven ability in team management and collaboration.
Languages: You are proficient in English and Spanish. A working understanding of French and/or Portuguese is desirable.
ABOUT THIS POSITION:
Type contract: Staff International
Length of contract: 3 years
Business Unit: The Office of the Secretary’s main function is to provide services for the IDB and IIC Boards of Governors and Boards of Executive Directors (including their standing committees), the MIF Donors Committee, and senior management. For regular and special meetings of these governance bodies the Office of Secretary (SEC) in addition to the preparation and conduct of the meetings, also provides advisory assistance and logistical support as needed.
The Office of Protocol is responsible for planning, organizing, and executing events and activities at the IDB Headquarters in Washington, D.C., and in other member countries of the Bank. It advises the different Bank departments and units in matters related to protocol, and ceremonial, guaranteeing the proper application of international protocol rules. It also administers the policies of the use of Bank symbols and corporate identity, and the norms regulating Representation Expenses and the use of the Executive Dining Rooms.
Location: Washington, D.C.
Responsible person: Section Chief
The organization requires a COVID-19 vaccination for in-person business in the United States. Therefore, everyone working in HQ is required to present proof of vaccination status upon hire unless they qualify for a medical or religious exemption, subject to the Bank’s approval.
WHAT WE OFFER
Contract type and duration: International staff contract, 36 months initially, renewable upon mutual agreement.
Compensation: competitive
Vacations: 24 days + 8 personal days
Health insurance: The Bank subsidizes the employees’ premiums.
Pension plan
Visa: we sponsor a visa to work in the USA for the employee and the family
Relocation grant if applicable
Are you passionate about improving lives in LAC and do you meet the requirements and qualifications? Apply! Our Talent Acquisition Team reviews every application.
CONTACT US: talentsourcing@iadb.org
FOLLOW US:
https://www.linkedin.com/company/inter-american-development-bank/
https://www.facebook.com/IADB.org
https://twitter.com/the_IDB
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