COURT RECORDS COORDINATOR

Salary: 109 - $28,116.00 minimum salary.

Purpose of Classification

Performs clerical work in administrative support of assigned Court Records. Duties include records management in the proper storage and retrieval of records. Positions in this class perform routine clerical support and identify needed corrective actions to resolve discrepancies; answer questions; and maintain documents and records.

Essential Functions

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Prepares court and docket for the day; works on any and all motions that are filed by attorneys; pulls criminal files that are needed for the docket; sets hearing for attorneys.

Obtains legal materials for the judge and attorneys; maintains special legal resource files; maintains records for the court, and provides information upon request about scheduled court proceedings.

Assists in the preparation of Civil, Criminal, and Confidential files for microfilming, scanning, indexing, and destruction; assists in the training of part-time employees assigned to the Records Management Department.

Retrieves files for the criminal and civil department, makes certified copies, and mails to designated parties; assists with the verification of scanned and microfilmed documents.

Provides customer service to the general public in regards to the paperwork required to be filed in the County Court office; trains current and new employees.

Provides assistance and information to employees, managers, vendors, citizens, local businesses, and/or and other interested parties regarding assigned Court Records functions; serves as a liaison between supervisors, vendors, and other departments in regards to department policies and activities. Explains policies and procedures.

Additional Functions

Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED; supplemented by four (4) years of experience performing secretarial and/or administrative support work in civil or criminal fields including at least one (1) year in a District Clerk's Office; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

ADA Compliance

Physical Ability: Tasks require the ability to exert medium physical effort in medium work, but which may involve some lifting, carrying, pushing, and/or pulling of objects and materials of medium weight (20-50 pounds). Tasks may involve extended periods of time climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motion at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

Civil Service: This is a Civil Service covered position. This position is subject to a six (6) month probationary period prior to Civil Service eligibility. Must submit to a Civil Service Clerical Exam.

Benefits: Cameron County Offers Excellent Fringe Benefits, Including Health and Life Insurance Protection, Sick and Annual Leave, Retirement System, and Paid Holidays. Cameron County has a mandatory direct deposit payroll program.

AA/EEO/MFD EMPLOYER