Job description

Hybrid Remote/In-Person Part-Time (20 hours per week) Position in Castro Valley, CA (Non-Exempt)

Reports To: Database Administrator

Who We Are

Ruby’s Place (RP) is an innovative nonprofit committed to ending domestic violence, human trafficking, and violent crime through hope, advocacy and connection. Our services include emergency shelter, transitional housing, rental subsidies, mental health services, and wrap around services. All our services are trauma-sensitive and client-centered and are provided at no cost to our clients. There are no barriers to participate in our programs.

Ruby's Place is led by survivors with a focus on reflection, innovation, and connection. We value diversity, and equity across all races, genders, sexualities, and abilities. We believe in fostering relationships, both in our direct service work and throughout our internal work culture. We aim to cultivate an inclusive workplace that appreciates and emphasizes the voices of those most impacted by violence including women, individuals with disabilities, people of color, and the LGBTQ+ community. We recognize these voices are vital to interrupting the cycle of violence and transforming lives towards safety, unity, and trust. We encourage those with lived experience with housing instability, trafficking, domestic violence, and interpersonal violence to join our team.

Who You Are

You have a strong commitment to preventing interpersonal violence as well as an understanding of, and sensitivity to, serving diverse populations. You have excellent interpersonal skills and strong techniques for relationship building. You believe people should determine their own path towards healing, and have an orientation towards survivor-centered services.

You are a go-getter who enjoys fast paced environments. You enjoy working both collaboratively and independently. You are adept at time management and highly organized with a proven ability to ensure you can meet deadlines, plan, organize and execute. You are comfortable working as part of a team and are an accountable collaborator. You excel at organizing, prioritizing, and following through on multiple time-sensitive projects. You are flexible, creative, and take initiative in handling emergencies.

What qualifications are required for this position?

You Are Also:

• Interested in processing data for a nonprofit service agency.
• Able to work closely with staff throughout all agency departments.
• Able to prioritize and complete tasks within established timeframes.
• Able to maintain confidentiality and integrity with data and comply with victims services laws.
• Someone with strong computer skills and the ability to enter data into a computer quickly and accurately.
• Someone with strong attention to detail and ability to think analytically.
• Someone with a High school diploma or GED.
• Experienced working in a mission-driven organization and in a capacity where information is sensitive in nature.
• In possession of a valid CA driver's license, proof of insurance, and be approved by Ruby's Place insurance as a driver in order to drive agency vehicles.
• Able to complete a background check, fingerprinting (Live Scan), and completion of all Community Care Licensing requirement documents. Able to meet all licensing requirements of Community Care Licensing.

What You Will Do

The anticipated start date for this position is Spring 2023. You will report to the Database Administrator. The purpose of the Data Entry Clerk is to accurately and efficiently enter data into computer databases. This individual is responsible for inputting a high volume of data from multiple sources, ensuring all necessary data is being entered and maintained. In addition, the Data Entry Clerk must verify and edit data as needed.

Responsibilities include

Inputting data from staff into multiple database systems.

Collect data from staff for HUD grant and input information into Apricot, including regular upkeep of all required assessments.

Following a work schedule as determined by the Database Administrator, which includes in person work weekly at the Castro Valley office space.

Ensure all necessary data is entered with accuracy; identify and correct data errors using appropriate quality control methods. Verify and edit data as needed.

Log incomplete or missing items for correction by staff.

Assist Database Administrator as needed with reports and data quality checks.

Adhere to agency technology guidelines as well as legal and regulatory standards.

Actively participate in meetings with supervisor. Attend all mandatory meetings including all staff meetings, team meetings and others as requested by your supervisor..

Fill out a functional timesheet by assigned due dates in compliance with the time allocations.

Actively participate in reflective supervision

Create and maintain documentation of processes and procedures in relation to duties of the job

Other duties as assigned by your supervisor

Working Conditions

This position is eligible for hybrid in person & remote work. Time spent on-site versus remote working will be discussed and agreed upon with your supervisor. You are expected to be available on-site as necessary given business needs. You must be able to stand for long periods of time and perform physical activities, including lifting up to 25 pounds. You will be subject to frequent interruptions and must be able to multitask and handle stress.

Local travel in the greater Bay Area may be required.

Applying

The pay scale for the Data Entry Clerk (Homeless Management Information System) is $22.80 per hour. The benefits that come with working at Ruby’s Place at part-time hours include immediate vesting in our 403(b) with a generous match. This is a part-time, hourly position. This is a hybrid position (flex work), (20 hours per week) with some days required in our Castro Valley Office. Applicants must be located in the greater Bay Area.

If all this sounds like a good fit for you, please submit your resume and, instead of a traditional cover letter, respond to the following three prompts:

• Why do you want to work for Ruby’s Place and why are you a good fit for this role? (200 words max)
• Using the qualifications listed above (under Who You Are section), please list the top 5 qualification(s) that you feel you currently excel in and 2 qualifications you feel you will need to work toward proficiency. Please provide a brief explanation for each (a few sentences).
• What is your preferred style of supervision and how do you work most effectively? How do you manage your workload while working independently?

At Ruby’s Place, we are committed to workplace diversity and providing equal employment opportunities. Please also note that we are going to be especially excited about candidates who understand the unique nature of a mission-driven organization and have lived experience or direct experience working with survivors of domestic violence, human trafficking, or violent crime.

Job Type: Part-time

Pay: $22.80 per hour

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday

Ability to commute/relocate:

• Castro Valley, CA 94546: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)

Work Location: Hybrid remote in Castro Valley, CA 94546

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