Position Title: Document Control Specialist

Location: Houston, TX

Gulf Companies has served the global energy industry since 1953 by supporting the complete project lifecycle and developing valued business partnerships to ensure the success of the project. Our worldwide experience and multi-disciplined capabilities encompass all aspects of the Engineering, Procurement, Construction Management, Field Inspection, GIS Integrity, Staffing Services and more.

Position Description

The Document Control Specialist provides high level specialized handling of documents on high profile projects with major clients as well as supervises all aspects of the vendor data efforts on a specific project or group of projects.

Essential Functions

• Provide oversight of document controls activities on projects; ensure that quality of document controls deliverables meet expected standards
• Provide oversight of vendor data activities on projects; ensure that quality of vendor data deliverables meet expected standards
• Prepare various management and project status reports
• Ability to communicate with all levels of management, clients and project team members to achieve project objectives
• Receives all deliverables and logs them into the document control system, then creates and distributes transmittals to the clients, vendors, and project personnel.
• Scan, image, organize and maintain documents/filing system, adhering to the company's document procedures
• Maintains documentation logs utilizing the document control system throughout the project.
• Post documents/drawings to Project Webpage, FTP Site, SharePoint, etc.
• Work closely with the client on the status of project documents.
• Develop and/or maintain documents such as meeting minutes, drawings, specifications, and approvals.
• Perform basic to intermediate word processing, spreadsheet and database assignments
• Mail out and/or distribute documents, parcels and other materials
• Ensure work is being performed within the guidelines of our company policies and procedures

Preferred Qualifications

• Aconex Experience Preferred
• 6+ years of experience in Document Control in the Oil & Gas Engineering industry
• Experience in SharePoint or other EDMS
• Excellent proficiency in Microsoft Office: Word, Excel, PowerPoint
• Must have the ability to prioritize, manage time well, troubleshoot and work in a fast-paced and deadline driven environment
• Must be organized and detailed oriented with the ability to multi-task
• Excellent written and verbal communication skills

Education

• High school diploma
• Associate degree preferred

Competencies

• Problem solving
• Results oriented
• Customer focused
• Impact and influence
• Business and people acumen

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.