Job description

DOCUMENT DIGITIZATION SPECIALIST

Stonewall Solutions

Project Background:

Boston Police Department: Department has confined Stonewall Solutions to digitize and index their paper files. The scanned documents will then be stored into a cloud-based system.

This is an exempt contract position with competitive pay. It will require drug screening and a background check. If you are a detail-oriented and organized individual with a passion for technology and document management, we would love to hear from you. Apply today to join our team as a Document Scanning and Indexing Specialist for an exempt contract position!

Details:

Salary: $25.00/hr

Workplace Type: On-Site (Monday – Friday)

Location: Boston, MA

Employment Type: Contract (Potential for long-term contract)

Hours/Week: 35-40 (8:00AM – 4:00PM)

Drug Screening: Yes – Urine Screening (Tests for THC & other illicit substances)

Criminal Background: Yes

Dress Code: Business Casual

Job Description:

Stonewall Solutions is looking to hire a Document Digitization Specialist (DDS) to assist us with digital migration projects at Boston Police immediately. The Document Digitization Specialist (DDS) will be required to go on-site, Monday – Friday. This position will be an exempt contract position, meaning it is not guaranteed to be full-time, however, there is, but NOT GUARANTEED potential for contract extension(s) based on Stonewall’s scanning and digitization needs and the employee’s overall performance.

The Digital Digitization Specialist will also be responsible for organizing and managing folders that have or have not been scanned. The DDS will be responsible for sorting through the hard paper files before scanning and once scanned the DDS will index the documents using Kofax Capture. The DDS will also be responsible for uploading the digitized files into the Microsoft Cloud and generating files into our content management application, UnityPlus.

The Digitization Specialist will report directly to Stonewall’s Digital Migration Lead and at times will work independently or with a team. The DDS will be responsible for attending weekly/bi-weekly meetings via Teams to provide updates on scanning and indexing progress and any setbacks. The Digitization Specialist will also be responsible for maintaining their Outlook email address, meaning checking their inbox for any important emails and updates and checking Teams.

The Document Digitization Specialist will not be responsible for the above but will also be responsible for basic care and maintenance of our scanning equipment. (i.e - Wiping the scanning bed as needed).

Responsibilities:

• Sorting paper cases
• Making sure that all paper files are carefully maintained and do not get lost throughout the digitization & indexing process.
• Being consistent
• Utilize Kofax Capture to scan and add metadata to the files.
• Upload the digitized files to the Microsoft cloud and generate a file into our content management Application UnityPlus
• Handle sensitive and confidential case documents with the utmost care and attention to detail.

Other Responsibilities:

• Showing up to work on-time
• Dressing appropriately and following dress code
• Using Outlook & Teams to check for important updates and effectively to communicate
• Scanning & indexing a high number of paper files every day and staying consistent in the number of documents that are scanned & indexed each day.
• Attending weekly/bi-weekly meetings via Teams
• Provide updates to the Digital Migration Lead: Verbal and written
• Basic, low-maintenance care of scanning equipment.

Skills:

• Proven experience in document scanning and indexing
• Strong understanding of Kofax Capture or similar document scanning software
• Proficient in Microsoft Office, including Excel
• Knowledge of content management systems is a plus
• Self-motivated and able to work independently and handle multiple tasks simultaneously
• Strong written and verbal communication skills
• Attention to detail and strong organizational skills
• Ability to handle sensitive and confidential documents in a case sensitive manner

Job Type: Contract

Pay: $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance

Schedule:

• Monday to Friday
• No weekends

Ability to commute/relocate:

• Boston, MA: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• (MUST ANSWER OR WILL NOT BE CONSIDERED) Are you comfortable sorting through sensitive documents and photos that are within the Sexual Assault and Homicide Case Files? Yes/No.
• (MUST ANSWER OR WILL NOT BE CONSIDERED) Do you under stand that this position will be an exempt contract position, meaning it is not guaranteed to be full-time, however, there is, but NOT GUARANTEED potential for contract extension(s) based on Stonewall’s scanning and digitization needs and the employee’s overall performance? Yes/No.
• (MUST ANSWER OR WILL NOT BE CONSIDERED) Do you require sponsorship? Yes/No.
• (MUST ANSWER OR WILL NOT BE CONSIDERED) Do are you represented by a staffing agency? Yes/No.
• (MUST ANSWER OR WILL NOT BE CONSIDERED) Are you comfortable taking a urine drug screening that tests for THC and other illicit substances? Yes/No.
• (MUST ANSWER OR WILL NOT BE CONSIDERED) Are you comfortable taking a background check that is performed by Department of Justice Information Services? Yes/No
• Do you understand that Stonewall Solutions, will decide which department within Boston Police that the candidate will be assigned to? Yes or No - By responding yes, the candidate agrees to allow Stonewall to make the final decision on the consultant's assigned workplace.

Work Location: In person

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