Job description

About KOLMAR AMERICAS, INC.

Kolmar Americas, Inc. is a wholly owned subsidiary of Kolmar Group, AG. Kolmar Group AG, based in
Zug, Switzerland, is the corporate home of all Kolmar companies. Kolmar is a virtual integrated petroleum, petrochemicals, gasoline, and renewable fuels company. The company sources, transports, stores, produces and markets products on a global scale. Kolmar was founded in 1997 and has steadily grown to become a major player with global reach. Operations are controlled from the company's main hubs, including Zug, Switzerland, USA Headquarters in Shelton, Connecticut, and Singapore which serves as a regional center.

Kolmar Americas and its subsidiaries is a part of the United Nations 2030 Sustainable Development
Goals. Our commitment to Environmental, Social and Governance Policy (ESG) to create value in communities, adapt our business to combat poverty, social inequality, and protect our planet from climate change and depletion of natural resources is core to operating model.

We provide opportunities for our talented employees to impact their communities every day. Our mission of “Kolmar MATTERS” is core to our success and culture as a company.

Role & Responsibilities

The Administrative/Executive Assistant will report to and work closely with the Office Manager in supporting the senior executive team (including but not limited to: Executive Vice President / Chief Financial Officer (“EVP / CFO”), Senior Vice President (“SVP”) with critical path workflow activities as well as day-to-day activities and has overall responsibility of all administrative functions as follows:

Must have experience supporting top executives...

· Assist in answering phones and direct calls to appropriate parties and / or take messages.

· Work closely and effectively with OM maintaining CFO and SVP heavy meeting schedule and managing commitments.

· Handle / file confidential materials.

· Completing projects and special assignments by establishing objectives; determining priorities; managing time; monitoring progress; problem-solving; making adjustments to plans. Prioritize conflicting needs; handle matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

· Prepare reports, collect, and analyze information; prepare presentations. Create, update, maintain, and distribute site organizational charts. Assist in development and edit documents and presentations.

· Set internal and external meetings, prepare agendas, reserve and prepare conference rooms.

· Assist with corporate travel arrangements and meetings for the CFO, SVP, other senior management, and trading team by creating itineraries and agendas; scheduling air travel; booking other transportation; arranging lodging and meeting accommodations, assisting in event planning. Resolve issues in accordance with the company's travel policies.

· Quality Control, ticketing, follow-up, passport, and visa assistance.

• Utilize preferred vendors to maximize cost savings. Maintain vendor’s information via utilized platforms.
• Has a detailed understanding of airline rules, industry contacts and rewards programs. Stays informed of airline rules and regulations, tariffs, and other industry requirements, and accurately applies this information when making travel arrangements.

· As a valuable team player of the Administration Department will provide assistance within the department, to management, and to other departments with various tasks as directed.

Skills and Qualities

The Administrative Assistant is a fast learner and a multitasker, organized, possesses strong written and oral communication skills with strong attention to detail. In a very fast paced environment, the candidate needs to show initiative and be willing to be flexible as objectives can change during the working day.

Proficient in the Microsoft Office Suite (including but not limited to Outlook, Excel, Teams, PowerPoint, etc.), Zoom. Will utilize appropriate mobile phone applications for efficient lifetime tracking and booking various items.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

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