We are seeking an enthusiastic, organized executive assistant to the cantor and B’nai Mitzvah coordinator. This person will support the cantor with any administrative tasks, including coordinating the Bnai Mitzvah program, so it runs smoothly. As the Bnai Mitzvah coordinator, this person will support the experience of our members during this significant milestone in their lives. On a practical level, this person will handle all of the Bnai Mitzvah planning, information, logistics, and communication, in consultation with the senior cantor and other clergy. In addition, this person will be an essential engagement representative, interfacing with congregants and B’nai Mitzvah families to assist them through their B’nai Mitzvah journey. This position requires balancing the support work for the cantors, the administrative tasks of the B’nai Mitzvah Program, and the intangible people skills that are essential to the culture of our synagogue. Timeliness, attention to detail, and collaboration are crucial, as are good judgment, a talent for customer service, and a positive, engaging style.

Reports to:

Senior Cantor

Temp to Hire

Onsite in New York City, 10am - 5pm

Prior Executive Assistant experience required

Knowledge of the Jewish faith required

Position Responsibilities:

Support the cantors, including serving as the front-line communicator and coordinator supporting the experience of B’nai Mitzvah families; providing information, resources, and a positive outlook aligned with the synagogue’s priority of making this a positive and meaningful experience that creates a lasting connection with our members.

Administrative Assistant to the Cantors

Assist the cantors with any administrative tasks, including correspondence, answering phone calls, scheduling appointments, and managing calendars
Scan, send, and copy music as needed
Copy programs for special musical programs or concerts
Make copies of Torah study packets
Send out agreements for the quartet, accompanist, and High Holy Day musicians
Order Bnai Mitzvah learning recordings and blank flash drives
Print note cards for the cantors
Send emails to the junior choir and/or adult choir as needed
Put songsheets in binders for the junior choir

B’nei Mitzvah Coordinator

Create a yearly B’nai Mitzvah Schedule of Meetings and rehearsals, which include progress meetings and D’var Torah meetings;
Meet with Senior Cantor to go over the scheduling of dates & finalize
Inputting all meetings, schedule of rehearsals in Cantor Calendar and EMS
Coordination of B’nai Mitzvah Meetings with Clergy and families
Create a schedule for yearly one-to-one tutor sessions
Oversee day-to-day tutoring and meeting schedules
Coordination with families for reserving Sanctuary for Photo sessions;
Coordination with families for reserving Davis and Raisler Room for Kiddush after B’nai Mitzvah service
Coordination of rehearsals, including correspondence with families
Coordination with Religious schools on various matters
Liaison between parents and tutors when needed, assessing tutor calendar and needs
Maintain weekly time of tutors and submit, after approval from Senior Cantor, to payroll every month
Email daily schedule to tutors and any other announcements from Senior Cantor
Distribute paychecks to tutors
Reminders to B’nai Mitzvah parents of scheduled meetings, rehearsals (weekly), holiday breaks, special tutoring, and other relevant information
Create and maintain B’nai Mitzvah master chart for each year
Working/following up with families on B’nai Mitzvah
Work on Erev Shabbat, Jewish Holidays as needed

COMPANY OVERVIEW

This job is presented to you by TemPositions Office, a division of the TemPositions Group of Companies. Enjoy exceptional compensation, benefits, and a wealth of opportunities in all office related position. To learn more about employment opportunities, visit our website at www.tempositions.com.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.

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