Supports senior leaders in central administration; provides a broad range of administrative support by managing day-to-day activities of the leaders.

Duties/Responsibilities

50% Provides a broad range of administrative support to two Vice Provosts in the Office of Academic Affairs. Directs a complex calendar and makes independent decisions prioritizing the use of time. Prepares materials related to meetings. Manages activities and communicates with internal stakeholders, including the other academic and business units, students, faculty, staff and alumni. Acts as the Vice Provost's representative with external constituents, including other universities, educational organizations, and business and government leaders. Conveys and manages highly sensitive information with integrity, diplomacy, and discretion. Prepares and distributes reports and composes and proofreads routine and confidential correspondence. Assesses and resolves concerns and problems directed to the office from students, faculty, staff, university officials, alumni, donors and the general public, or determines course of action and delegates to appropriate person. Independently manages multiple tasks and projects with competing priorities and deadlines. Coordinates travel
arrangements and/or makes purchases while following university travel and procurement policies; reviews mail and distributes or responds accordingly; establishes and maintains files for the Vice Provost.

40% Coordinates agendas and materials for meetings, committees and other groups lead by the Vice Provosts. Attends meetings as requested and takes meeting notes and distributes meeting notes. Ensures timely flow of information to and from the office. Researches, gathers, interprets and prepares reports as requested by members of the staff. Provides support and expertise to special projects for the Vice Provosts and carries our other special assignments as requested.

10% Other duties as assigned.

Education/Experience
Bachelor's Level Degree or equivalent combination of education and experience required. Minimum 5-10 years of work-related experience supporting senior level leadership; ability to handle confidential information appropriately; excellent written and verbal communication skills; excellent customer service skills and experience; a highly resourceful team player with the ability to function effectively independently; demonstrate poise, professionalism, good judgment, confidence and positive, energetic attitude; have the ability to stay focused, efficient, and effective in managing multiple priorities; proficient in key office software programs, including Microsoft Word, Excel, and PowerPoint; have knowledge of university and college policies, rules, and regulations and experience in higher education setting/academic environment.

Proposed salary range of $49,800-$66,400