Our client is the COO of a mission-driven education non-profit. Focused on providing science-based tools to education professionals, its mission is to support educators to design classrooms in which all children can thrive in order to expand educational opportunities, increase social mobility and reduce educational inequality.

Our client leads a team of talented leaders who are responsible for overseeing the day-to-day operations of the non-profit, drives strategic innovations to education equity challenges, and serves on the Board of Directors of several other education non-profits. This leader is making changes for today’s youth and is seeking a part-time Executive Assistant to support them in a variety of strategic and administrative ways.

The ideal Executive Assistant will come with a playbook, ready to onboard the COO and dig into establishing processes, and communication, and find a working rhythm that will allow this leader to focus on catalyzing change for underserved young people.

This leader values integrity, believes in direct communication, and acts with kindness. The ideal candidate will value the same. Any EA can book travel, but can you do it with care? Do you check for pricing, point plans, and shortest layovers? Any EA can schedule meetings, but can you protect this leader's time so that they can bring their best energy to designing solutions that serve the most marginalized students in our education system. To be successful in this role you must operate with a growth mindset, crave and appreciate direct feedback, anticipate needs, and optimize this leader's attention and focus. No two days or projects will be the same with tasks ranging from vendor selection and management, personal and professional appointment scheduling, inbox management, research, and network cultivation.

The ideal candidate will bring a wealth of experience supporting leaders with strategic responsibility, building systems, communicating proactively, be goal-oriented, delivering consistent results, and making data-driven decisions.

Key Accountabilities:

Bring a discipline and skill set in understanding executive leaders and optimizing their performance

Manage personal and professional calendars so that this leader’s time is aligned to their most important priorities and structured around their personal productivity highs and lows

Manage professional email inbox so that this leader is protected from distraction and “infobesity”

Design and implement systems that help this leader cultivate and maximize the value of their personal and professional networks

Manage critical vendors and hold them accountable to high-quality results on behalf of this leader

Provide diligent, comprehensive, and well-synthesized research that puts essential information and insights into this leader’s hands when they most need it.

Manage important projects so that this leader’s energy and attention can be focused on goal attainment, strategy, risk mitigation, and leadership coaching rather than status tracking and administration

Eliminate this leader’s need to focus on administration e.g. expense reporting, data entry, travel bookings, etc.

Essential Skills and Competencies:

You are proudly tech savvy, constantly seeking and bringing tech solutions to bear to streamline processes. You learn new technology quickly and efficiently. You are skilled at aligning the right tech to the problem, challenge, or person.

You have advanced proficiency in MS Office and Google Workspace. If something can be done in Outlook, Gmail, Word, Docs, Excel, Sheets, PowerPoint, Slides, Sharepoint, OneDrive or Google Drive, you already know how to do it (or can quickly figure it out).

You are well versed in video conferencing technology e.g. Zoom, Google Meet, Microsoft Teams,etc

It is helpful (but not essential) that you are also familiar with the following technologies:

• To-Do List Management applications like ToDoIst or Tick Tick
• Knowledge Management & Collaboration applications like Notions or Evernote
• Financial Systems Like Quickbooks, Bill.com, and Concur

Compensation Details:

• $23/hr. 1099 Contract
• 10 hours/week
• 4 Month non-negotiable contract with a potential month-to-month option thereafter

The role requires at least 4 years (preferably 6 years) of Executive Assistant experience.

Remote. EST candidates will be given preference.

We are not currently accepting applications from residents in California, Massachusetts, Montana, Louisiana, New Jersey, New Hampshire, New York, and Pennsylvania at this time.

Priority VA actively celebrates applicants’ different abilities, sexual orientation, ethnicity, faith, and gender. Everyone is welcome and supported in their development at all stages on their journey with us. At Priority VA we are dedicated to learning about each human as an individual, and building a diverse, inclusive, and positive workplace. We strive to create human connections between our clients and the most qualified candidates. So if you’ve felt unseen or ignored in your career search previously don't worry, we're excited to meet you!

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