This position is located in the Human Resources Department. The purpose of this classification is to perform data entry and clerical work in support of accounts payable functions and to maintain financial records for an assigned department.

This position requires completion of a Microsoft Excel skills test to move forward in the hiring process. The skills testing information and link will be sent via email prior to the closing date of this job announcement for applications received that successfully meet qualifications for this position.

Please note, failure to complete the assessment will disqualify you from consideration for this position.

Leads and coordinates daily work activities of assigned crew or co-workers: confers with supervisor to obtain direction regarding work assignments and priorities; organizes tasks in order to complete assigned work; monitors status of work in progress and inspects completed work; confers with co-workers, assists with complex situations and problems, and provides technical expertise; may serve as backup support for other administrative positions; assists with training and instructing co-workers regarding operational procedures and proper use of financial databases; and assists with supervision of co-workers by reporting employee problems and providing input on disciplinary action and employee performance evaluations.

Monitors department expenditures and account balances: monitors account transactions and fees; balances and reconciles financial records and accounts; records and maintains department financial transaction records; prepares budget amendments and journal entries; and prepares, maintains and submits related records and reports.

Receives payment of various County/department fees/services in person or by mail: records transactions and issues receipts; posts payments to proper account; balances cash drawer and revenues; prepares bank deposits or forwards revenues as appropriate; records deposits made by other County departments; and prepares various reports/records.

Enters financial information into a computer in order to process transactions and update records: performs routine posting and accounts maintenance functions; enters debits, credits, transfers, and adjustments; and responds to requests for account information.

Receives and processes purchase requisitions: reviews purchase requisitions, purchase orders, field purchase orders, and service payment authorizations submitted for accuracy and compliance with policy; tracks purchase requisitions, purchase orders and invoices on computer; assures that vendors receive payment in a timely manner; interacts with other departments and vendors to resolve purchasing or payment issues; investigates outstanding purchase orders, invoices or inquiries from vendors, employees or others; and ensures that orders for supplies and equipment are filled appropriately.

Monitor's department use of County purchasing cards: reconciles purchase card transactions; reviews purchase allocations to ensure the department's expenditures are appropriated correctly; prepares purchase card transaction log; and maintains records and receipts of all departmental purchase card transactions.

According to assignment, may process training and travel requests and related reports: prepares training/travel requests; posts expense reports into accounting systems; verifies training/travel approval and authorization; verifies and processes employee training registration payments; monitors expenditures to ensure compliance with budget; and maintains related documentation.

Performs other administrative and fiscal duties: may prepare payroll and payroll reports; schedules meetings and vendor presentations; and assists department as necessary with various reports, presentations and special projects.

Performs a variety of inventory functions according to area assignment: locates, transfers, updates, verifies, classifies, codes, depreciates, costs, surpluses, retires, and tags capital and inventory equipment; determines and ensures appropriate inventory levels are available for department functions; interacts with vendors on product pricing, specifications and availability; and processes invoices for timely payment.

Assists in the preparation of bid documents for department equipment and supplies; prepares detail specifications for items submitted for open bid; reviews Request for Information (RFI), Request for Quotation (RFQ), Request for Proposal (RFP) and Invitations to Bid (ITB); verifies accuracy and completeness; and makes corrections and changes as needed.

Performs other related duties as assigned.

Minimum Qualifications

High School diploma or GED required supplemented by vocational or technical training in accounting or a related field; supplemented by three years of experience in bookkeeping, maintaining financial records or related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Essential functions are regularly performed without exposure to adverse environmental conditions.