Front Office Administrative Assistant-School Level
Job description
Job Title: Administrative Assistant/Front Office School Receptionist
Qualifications: Person(s) in this role must possess a high level of knowledge and expertise in clerical and administrative processes as well as professional needs of teachers as well as regular education and exceptional education students. Must have strong interpersonal skills and excellent customer service skills as indicated by excellent oral and written communication ability.
Special Considerations: Prior professional clerical experience required. Superior technological skills required. Experience working for the NC public schools preferred.
Reports to: Principal
Responsibilities, Duties, & Expectations
General Responsibilities:
- Meet and greet all visitors, parents, students and staff who enter the front office of the school with a warm, welcoming, and professional attitude
- Professionally manage all incoming calls to the school
- Manage copier and postage machine functions
- Responsible for the management and organization of Staff Supply Requests
- Receive, organize and distribute all interoffice (courier) and external mail
- Manage Technology/Maintenance work orders
- Manage school meeting room calendar online. (Schedule time, location and have supplies ready).
Substitute Management System
- Review absences on a daily basis and ensure substitute teacher coverage
- Inform Principal of all staff absences and those needing approval
Forms:
- Assisting with management, distribution and copying of all forms
- Annual purging of files and records
And any other duties as assigned.
Evaluation and Measurement of Performance:
Periodic Performance Check-Ins and the Annual MGSD Clerical Classified Employee Evaluation
Term of Employment: 10 months
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