Job description

GENERAL DESCRIPTION

The Front Office Representative is responsible for performing all aspects of the front office operations to include check-in, check-out, cashier, call center and insurance verifications. This position requires a self-starter and must be able to identify and take the initiative to assist in all areas of the department. In addition, the Front Office must be able to provide efficient and proficient services to our physicians as well as provide quality, courteous and compassionate services to our patients in adherence to the guidelines, policies and procedures set forth by The Conrad Pearson Clinic.

ESSENTIAL JOB FUNCTIONS

• Demonstrate the ability to effectively and comfortably communicate with patients about medical questions, outstanding balances, insurance benefits, etc.
• Greet patients upon arrival in a professional and courteous manner, check them in and obtain insurance and other required information to ensure a smooth billing cycle.
• Check patients out and complete the patient tracking in the electronic medical records (EMR) system.
• Maintain accuracy of insurance information and patient demographic by verifying the information at each patient encounter.
• Schedule patient appointments using the established operational standards.
• Collect coinsurances, deductibles, copays, outstanding balances and self-payments that are owed at the time of checkout. Accurately post payments and provide receipts to patients.
• Reconcile individual daily receipts and money collected with the end of day reports to confirm money balances.
• Scan documents into the EMR system.
• Keep work area clean and neat.
• Lock the front door and turn off television at the end of day.
• Answer the telephone in a warm, friendly manner.
• Direct urgent calls to the appropriate clinical staff and follow up as needed.
• Obtain accurate and complete information for hospital consults and forward to the appropriate clinical staff and/or physician according to practice protocols.
• Educate and promote the patient portal and if needed, provide a token so patients can enroll in the portal.
• Address the patient portal tasks in accordance with the Clinic’s protocols.
• Answer multi-line phones and either handle the caller’s needs or direct the caller to the appropriate party as needed.
• Familiar with the practices and job duties at the Southaven Office and all outlying clinics and is able and willing to work at these locations as needed.
• Demonstrate knowledge of the EMR system to schedule, cancel and/or reschedule appointments as requested by patients and providers.
• Communicate regularly with supervisor, keeping him/her apprised of all pertinent information and providing feedback.
• Ensure compliance for all regulatory requirements including OSHA, CLIA and HIPAA; immediately and accurately document and report occurrences to supervisor; and ensure compliance with all legal and regulatory requirements as outlined in the corporate compliance plan.
• Support and adhere to all company policies, procedures and management decisions; maintain confidentiality of patients’ medical information; and all confidential administrative related issues.
• Demonstrate dependability in attendance, punctuality in reporting for work and initiative in completing a full work schedule; meeting or exceeding all established deadlines and utilizing all resources and supplies efficiently and appropriately.
• Demonstrate the ability to concentrate during the course of the day.
• Display a positive outlook with a helpful, constructive manner when working with other employees.
• Demonstrate superior patient relations and interpersonal skills; demonstrate an appropriate level of mental and emotional tolerance and even temperament when dealing with staff, patients and general public using tact, sensitivity and sound judgment; promote a positive work environment and contribute to the overall efforts of the department and the company.

POSITION REQUIREMENTS

• High School Diploma or GED is required.
• A minimum of two years of experience working at a front desk in a physician office, preferably at a urology practice.
• Computer experience is required.
• Medical terminology is preferred.
• Call Center experience is preferred.
• Ability to plan, schedule, prioritize and complete multiple tasks and demands is required.
• Excellent oral and written communication, interpersonal, problem solving and organizational skills are required.
• Occasional overtime, evening and weekend work is required.
• A valid driver’s license, dependable automobile and current auto insurance are required for occasional travel for business purposes and to work at satellite locations.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Germantown, TN 38138: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)
• Medical terminology: 1 year (Preferred)

Work Location: One location

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