POSITION SUMMARY

The role is responsible for working with various levels of management to ensure all fleet, programs and processes are executed as intended. The Fleet Manager is responsible for planning, directing, managing, coordinating, and supervising the programs for acquisition, assignment, utilization, maintenance, repair, replacement, and disposal of fleet vehicles. Fleet manager also serves as the primary contact concerning the 300+ fleet vehicles. The role will require occasional interaction with Senior Leadership to provide progress updates and present new initiatives as they arise.

Essential Functions Statement(s)

• Responsible for managing and maintaining the 300+ fleet assigned & unassigned vehicles and their locations.
• Develop, revise, and implement fleet management policies and procedures. Create and implement new processes, procedures, and reporting to verify fleet is maintained according to company safety standards.
• Develops and initiates department policies, bulletins, and information for all drivers.

• Work with senior leadership to develop and control the Fleet Department's annual expenses and capital budgets.
• Analyze data to identify opportunities to reduce costs and improve efficiency.
• Interacts with Senior Leaders and works with region/field personnel to provide direction for improved metrics based on trends and performance observations.
• Oversee a fleet replacement plan to ensure that vehicles are replaced as needed.
• Maintain accurate records of all fleet-related expenses and ensure that expenses are within budget.
• Provide reports to senior management on fleet performance and issues.

• Lead conference calls and meetings as needed to communicate performance issues with all program vendors.
• Accounting: Responsible for verifying, processing, adjusting, and submitting all fleet bills, leases, tolls, transport & gas card invoices. (monthly)

• Enterprise: Monitor and maintain platform, run reports, audit employee data, assign trucks to new employees
• New Drivers: Assign, coordinate Process New Hire Employees into all the platforms, notify Payroll Dept of driver status, send gas card Pin#, Welcome letters, insurance cards, Driver Policy, MVR, Geotab Assignment, assign safety training courses.
• Samba Safety: Monitor & maintain compliance programs and records- MVR & Training platform.

• Maintain Driver Qualification files (monthly updates), Track and Audit Drivers Logs MVR (year-round monitoring) and Safety training. Assign safety courses accordingly.

• WEX Gas Cards: Monitor & maintain platform, run reports, audit employee data, re-issue cards & assign gas cards & pin numbers to new drivers.
• GEOTAB/GBS: Monitor & maintain GEOTAB/ GPS units & platform.

• Create Geofencing boundaries within the PrimeSource regions.
• Confers with field managers concerning such problems as accident rates and abuse of Fleet Vehicle and recommends measures to improve safety performance.
• Creates region/field action plans to address performance gaps and improve service levels where needed through regular touch-bases.

• Maintenance: Monitor the ongoing preventive maintenance plans to ensure that all vehicles are maintained in good working order and meet safety and regulatory standards.
  • Analyzing data on maintenance costs, and repair histories, as well as staying up to date on industry trends and technology advancements that could impact the lifespan of the fleet assets.

• Oversee, approve the repair and maintenance of fleet, including coordinating with vendor.

• Complaints: Investigates complaints about incidents involving company trucks, questions witnesses and drivers to determine causes of complaint.

• Personal Milage Report: Coordinate communication with drivers for midyear and annually for IRS Fringe Benefit Deductions.

• AMEX/ to Wells Fargo-Credit Card transition, gather the cardholder's information, implement in the Wells Fargo system to issue 500 employee cards. Create procedures to Monitor & Report the new Credit Card Performance.