Duties

This position coordinates and assists with policy formulation, advises executive level leadership and local management on policy development to ensure compliance with Federal and State laws governing policies critical for healthcare administration. The position is responsible for working directly with VISN and VHACO Policy Redesign Departments to ensure the Tomah VAMC is in compliance with directives and laws. They are also responsible for educating managers/supervisors and working with them to create strong policy documents, which may require research, analysis and interpretation of laws, accreditation manuals, and directives.

The work also involves the safeguarding of Government information, such as archived documents, while supporting accountability and transparency. The PDM reports directly to the Director of Quality Management who reports to the Medical Center Director.

Major duties:

• Assists in the writing, development and submission of implementation plans and policy documents that support Tomah VAMC operationalization of programs.
• Assists in the development of policies, processes, instructions, and procedures resulting in far reaching and precedent setting effective methods and initiatives to improve integration, more effective individual and collective performance and standardized procedures across Health Care System operations.
• Focuses on ensuring accountability with directives, laws, statutes, and guidance.
• Manages Tomah VAMC policy and standard operating procedures (SOP) program in accordance with VA and VHA policy, National Archives and Records Administration (NARA) and other applicable federal laws and regulations.
• Responsible for systematically ensuring the control and life cycle of Policies and Procedures that are created and developed throughout the facility.
• Provides expert advice and guidance to senior leaders and management concerning organizational policies.
• Studies the structure and/or functions of Tomah VAMC service lines with interrelated work processes, functions, and relationships in order to resolve complicated substantive problems affecting major programs and requirements.
• Proposes new policies, change, develops and designs approaches/strategies, and organizational effectiveness to improve efficiency.
• Collectively and individually works with chiefs, managers, supervisors and staff at all levels and with all service lines/departments to educate and improve policies affecting patient care, performance outcomes, and effective clinical operations.
• Responsible for managing all facility policy rescission requests. This includes researching each request to verify veracity of request, by reviewing associated Directives and Handbooks.
• Develop facility-specific policy and SOP training materials, as needed, and provide training within the facility to staff, employees, students, contractors and volunteers.
• Initiate and conduct internal compliance reviews, assessments and audits within the facility.
• Ensure processes are in place for the appropriate accounting and sharing of all policy programs and SOP made by the facility.

Requirements

Conditions of Employment

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  Documents Accepted:
  

  • Cover Letter
  • DD-214/ Statement of Service
  • Disability Letter (Schedule A)
  • Disability Letter (VA)
  • License
  • OF-306
  • Other (1)
  • Other (2)
  • Resume
  • Separation Notice (RIF)
  • SF-15
  • SF-50/ Notification of Personnel Action
  • Transcript

  
  Documents Required:
  

  • Resume

  
  Please review the above list(s) to ensure you have included all necessary documents required for your application.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.
  
  Veterans' Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.
  
  Applications are accepted online. Applying online will allow you to review and track the status of your application.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  All applicants are encouraged to apply online.
  
  To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 01/06/2023 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/11761033.
  
  1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
  
  2. Click Submit My Answers to submit your application package.
  
  NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
  
  To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

  
  

  Agency contact information

  Madeline James

  Phone

  504-812-1498

  Email

  Madeline.James@va.gov

  Address

  Tomah VA Medical Center
  500 East Veterans Street
  Tomah, WI 54660
  US

  Next steps

  After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

ALL US CITIZENS. DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (COVID-19 - VA 005) in-accordance with 5 U.S.C. 3304(a)(3) and 5 CFR 337.205(b)(1)-(4).