Position Summary
The Human Resources Coordinator provides support to the site by performing both administrative and clerical duties. Responsibilities include, but are not limited to, front desk management, answering phones, maintaining office supplies, scheduling interviews, meetings, and appointments. The right candidate for this position is goal-oriented, self-motivated, highly organized, can handle multiple projects simultaneously, and bilingual (English - Spanish). The HR Coordinator reports to the site Director of Operations, and dotted line to Corporate HR.

Essential Responsibilities

• Answer phone calls, takes phone messages, and answer emails
• Complete new hire paperwork with new Teammates for the location. Coordinate new hire activities, and corporate HR-related initiatives such as attendance tracking, etc.
• Conduct New Hire Orientation for new Teammates
• In conjunction with the Total Rewards Manager, maintain records related to employee’s leave status and benefits
• Operate and maintain office machinery, including copiers, printers, and computer equipment
• File hardcopy paperwork and electronic correspondence as needed
• Distribute and follow up on voicemails
• Take notes from meetings and transcribes them into e-mail, document, and/or spreadsheet forms
• Completes administrative assignments assigned by HR and other departments as needed
• Welcomes external and internal visitors to the office and assists them as needed
• Receive, send, manage, sort, and dispense incoming mail and faxes
• Prepares outgoing mail and packages
• Sends out monthly birthday and anniversary reports
• Translates documents and conversations as needed
• Complete verbal and written verifications of employment
• Schedules interviews for prospective new hires
• Orders supplies
• Coordinates travel arrangements for prospective staff/management employees and guests
• The main point of contact for new hire-related paperwork
• Performs E-Verify, and I-9 audits when assigned
• Tracks work authorization documents and send letters as necessary
• Supports the corporate recruitment department with the preparation of documents and supplies needed for job fairs and other events
• Maintains Conference Room(s) calendar
• Maintains work area clean and organized
• Reports updates on HR issues that need to be addressed to corporate HR
• Uphold and carry out the company’s office policies and procedures Other duties may be assigned

REQUIRED QUALIFICATIONS:

• Education: High School diploma.
• Experience: 1+ Yrs. experience in HR or office administration with knowledge of office machinery (fax, printer, copier, phone systems, etc.)
• Language Fluency: Bi-lingual English/Spanish fluency is preferred