• Work/life balance

• Flex work schedule

• Fun and dedicated staff with a family atmosphere!

• Challenging and rewarding work: Colusa County is a safe community, your work contributes to keep it that way

• Competitive salary commensurate with education and experience. The salary range is $3,123 to $5,133 per month, which includes 4% confidential employee pay

• Excellent benefit package, including fully PAID health insurance and a generous retirement benefit (3% @ 60 for Classic Members or 2% @ 62 for New Members); that means a lifetime paycheck upon retirement! (After 5 years of service.)

• Colusa County’s residents enjoy the best of both worlds: ready access to major metropolitan areas while taking advantage of affordable housing associated with the area’s friendly, small-town environment

• The region is blessed with sweeping mountain vistas, open space, and clear skies

• Did we mention? No traffic! The only downside to this is that you will need to come up with a different excuse if you are running late :-)

• 2.5 hours from Lake Tahoe
• 1 hour from downtown Sacramento
• 3 hours from the Fort Bragg-Mendocino coastline
• 2 hours from San Francisco
• 1.5 hours to Redding
• 80 minutes from Napa/Sonoma Wine Country

• Support the mission of the County and its elected and appointed officials.
• Provides courteous and timely service to the public as the ultimate employer.
• Works cooperatively with other County employees.

• Maintains accurate and up-to-date human resource files, records, and documentation with the integrity and confidentiality required of such files and records including file-related data entry into relevant databases and other electronic and manual filing systems.
• Compiles, enters, assimilates, and helps to maintain various personnel data as well as proofreads and ensures accuracy of that data and general HR documents such as lists, logs, and records; verifying accuracy of information, researching discrepancies, and recording information.
• Acts as the face of Human Resources by answering phone calls and general emails, and assisting employees and general public with forms, online assistance, and information.
• Assists with recruitment support activities such as organizing and preparing interview packets and other necessary recruitment materials, scheduling pre-employment and background testing processes, posting job advertisements across online and other platforms, and coordinating employment testing, including proctoring tests; scheduling job offer and first day appointments and providing information related to such.
• Assists with leaves of absence duties such as verification of FMLA requirements, drafting leave notices, and tracking return to work statuses.
• Assists with open enrollment of County benefits.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, and other HR processes, referring more complex questions to appropriate senior-level HR staff or management.
• Applies departmental policies and procedures in determining completeness of applications, forms, records, and reports.
• Provides risk management and safety support in areas of workers’ compensation claims administration, disability management, employee health and wellness programs, loss prevention, liability and property claim administration and insurance.

C. Other Job Specific Duties:

• Communicates with staff throughout the County via email and telephone and follows-up on various topics.
• Operates a variety of office equipment including copiers and computers; inputs and retrieves data and text; organizes and maintains disk storage and filing.
• Orders, receives and organizes office materials and supplies as well as receiving, sorting, time-stamping, and distributing incoming and outgoing correspondence.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical and HR office software support to the HR staff.
• Acts as a liaison between organization and external vendor/benefits providers, which may include training, health, testing, disability, workers comp, and retirement plan providers.
• Assists with planning and execution of special events such as onboarding, benefits open enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Assists with offer letters and new employee’s first day appointments.

• Assists in coordinating and scheduling a variety of training activities for County employees; acts as liaison with contractors providing training services; assists trainer in set up and materials preparation.

• Adheres to the confidentiality standards of the Privacy Act of 1974, [U.S.C. § 552A].
• Performs other duties as assigned.

Knowledge of:

• Business English usage, spelling, grammar, and punctuation.
• Providing administrative/clerical support.
• Principles and practices of customer service.
• Mathematical principles.
• Principles of files and records management.
• Principles of processing and tracking data and information.
• Recruitment activities and techniques.

• Interpersonal communication, verbal and written, at an above average level with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Organization and attention to detail.
• The ability to operate a personal computer utilizing Microsoft Office Suite and quickly learn human resource information systems (HRIS) and other computer applications, proficiently.

Ability to:

• Learn, understand, interpret, and apply relevant County rules and regulations.
• Assess and prioritize multiple tasks, projects, and demands.
• Review and correct calculations and computations.
• Perform data entry with high levels of accuracy and productivity.
• Work within deadlines to complete projects and assignments.
• Establish and maintain effective working relations with co-workers and other County employees.
• Maintain confidentiality of sensitive employee information obtained during the course of work.
• Communicate effectively both in person with individuals and small and large groups; as well as in writing.

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential duties.

• Sit for extended periods of time at a desk and working on a computer in a typical office setting.
• Stand, walk, and bend.
• Hear and speak to communicate, both in person and on the telephone.
• Use hands and fingers to operate office equipment.
• Vision to read documents, view a computer screen for prolonged periods of time, and operate office equipment.
• Lift and move up to 25 pounds.
• Drive a non-commercial motor vehicle.
• Work is primarily performed indoors.
• Noise level is quiet to moderately quiet.
• Hazards are minimal.
• Manage stressful situations, including dealing with confrontational or frustrated clients and tight work deadlines.

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills. NOT ALL DUTIES ARE NECESSARILY PERFORMED BY EACH INCUMBENT.

All County of Colusa employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker related training as assigned, and to return to work as ordered in the event of an emergency.

The County of Colusa is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodation to qualified individuals with disabilities. Colusa County encourages both incumbents and individuals who have been offered employment to discuss potential accommodations with the employer.

All Colusa County employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker related training as assigned, and to return to work as ordered in the event of an emergency.

Note: Resumes are encouraged to be an attached e-file, but may not be a substitute for any part of the official application. The online application must be filled out completely and show clearly that all minimum requirements are met. Meeting the announced requirements does not guarantee selection in the examination process.

The information contained in this job bulletin is general in nature and does not constitute an expressed or implied contract. Colusa County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment. Colusa County participates in E-Verify. To view the Notice of E-Verify Participation and the Right to Work posters, please visit the Employment Opportunities section of the Colusa County website.

Retirees: Colusa County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221 (h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.

Colusa County offers an excellent benefit package. For a summary of benefits, please click here: 2023 Benefit Summary